Department Administrator, Department of Italian - Georgetown College

Location
Washington D.C.
Posted
Oct 31, 2017
Closes
Feb 19, 2018
Function
Administrative
Industry
Education
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Department Administrator, Department of Italian - Georgetown College

Today's interconnected and interdependent world requires a deep understanding of cultures other than one's own. The goal of the Italian Department is to prepare future scholars and informed leaders, knowledgeable about the enduring power of Italian Culture - Italy's greatest natural resource. Building upon Georgetown's strong tradition of international understanding and ethos of intercultural education, our curriculum integrates language studies with knowledge of Italian, literature, history, politics, and the arts.

The Department Administrator assumes substantial independent management of the operation of the department. S/he serves as a resource to the department on university human resource and faculty appointment policies and procedures; handles payroll, purchasing and accounts payable matters; and oversees complex administrative processes and the smooth day-to-day operations of the department; and provides full administrative support to the Chair and Faculty of the Department of Italian within Georgetown College.  Reporting to the Department Chair, the Department Administrator has duties that include but are not limited to:

  • Handles all HR-related functions in the Department, such as hiring, termination and payroll management.
  • Performs general administrative assistance, such as copying, faxing, and filing.
  • Plans departmental events and designs all marketing materials for these events.
  • Organizes MA candidates' files and keeps contacts with them.
  • Tracks donations and sends letters to donors.
  • Maintains, updates, and develops the departmental website.
  • Reconciles the department's financial transactions on a monthly basis.
  • Assembles rank and tenure materials.
  • Tracks budget numbers, pays suppliers, and processed reimbursements for faculty/staff.
  • Handles all logistical arrangements for faculty travel and acts as a technology representative for the Department.
  • Serves as Department Administrator in the College, handling finance, business operations, and recruitment/hiring, with a dotted line reporting relationship to the Senior Associate Dean for Finance and Administration of Georgetown College.  

Requirements

  • Bachelor's degree
  • 2 years of work experience in a professional office environment - preferably in an academic administrative office or an equivalent combination of education and work experience
  • Proficiency in Microsoft Office Suite, with a mastery of Excel (for example, pivot tables, VLOOKUPs, macros) and experience and/or familiarity with managing large volumes of data and database queries
  • Attention to detail and ability to multi-task and prioritize
  • Professional, service-oriented demeanor
  • Excellent communication skills - verbal, written and interpersonal
  • Ability to manage social media applications and maintain websites

Preferred qualifications

  • Knowledge of Georgetown University human resources/faculty appointment policies and procedures as well as GMS (Georgetown Management System - Workday) system experience
  • Experience with GMS
  • Preference for some knowledge of Italian

Current Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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