Administrative Assistant

Employer
National Council of Urban Indian Health
Location
Washington, DC
Posted
Oct 13, 2017
Closes
Oct 16, 2017
Function
Administrative
Industry
Healthcare
Hours
Full Time
Job DescriptionThe Administrative/Office Assistant will be responsible for providing high-level administrative support and performing administrative duties that contribute to the day- to-day operations of the organization. Secretarial and clerical tasks are a main component of the Administrative Assistants duties, and he/she will be required to:Answer phones, record messages, and transfer calls to the appropriate staff member.Type and prepare documents for rough and/or final drafts; transcribe notes.Send and receive faxes; maintain a fax log for incoming/outgoing correspondence.Sort and distribute intra-office mail to staff in a timely manner.File and retrieve documents, records, reports, and other correspondence; maintain filing systemPrepare and send outgoing mail; become familiar with the United States Postal Services (USPS) mailing procedures.Prepare and send outgoing packages and shipments; become familiar with the Federal Express or other shipping carriers shipping procedures. Prepare mass mailings or emails to membership.Fax, copy, scan, and email documents and materials; maintain a fax log and keep up with electronic correspondence.Maintain office supply inventory; order/procure supplies as approved by the Executive Director.Monitor the calendar and schedule for the Executive Directormeetings, travel dates, conferences, assignment deadlines, etc.Work with Executive Director on keeping up with NCUIH email correspondence.Work on planning meetings, including the NCUIH Annual Conference, quarterly Board of Directors meetings, etc.Manage tasks and handle staffs work timelines and assignment deadlines.Will provide assistance to Accountant on financial-oriented tasks such as statement reconciliations, check requests, etc.Schedule travel, logistics and travel authorizations for Executive Director, board and other staff as needed.Take care of onboarding packages and orientation.Keep records of contracts and passwords in an organized fashion. Maintain a spreadsheet of venders, expiration date and other important contacts. Troubleshoot as needed.Perform other administrative duties as determined by the Executive Director.Requirements:High school diplomaExperience in a clerical, secretarial, or administrative assistant roleMust accurately type not less than 40 WPMMust possess a high level of proficiency in Microsoft Windows XP Operating SystemsMust have knowledge and be highly proficient in Microsoft applications:MS OutlookMS Word MS ExcelMS PowerPointMust be highly proficient in written communication for document composition and proofreading purposesshould be familiar with MLA writing style and guidelinesMust possess polished oral communication skills and telephone etiquette.Professional appearance and the ability to interact effectively with persons at all organizational levels are essential. Must represent the National Council of Urban Indian Health with the highest degree of professionalism.Must be highly self-directed, well organized, detail oriented and comfortable completing tasks with a minimum of direct supervision. Providing suggestions on more efficient processes and cost savings are welcome.Must possess the ability to multitask and coordinate multiple office activities simultaneously while completing assigned tasks in an accurate and timely manner.Must be trustworthy and dependable; arrive on time bring diligence and strong work ethic to the office every day.Must exercise confidentiality on sensitive issues and practice good discretion in the interest of NCUIH.Must be able to consistently present a positive attitude and contribute to a harmonious team environment. We are looking for enthusiasm and energy.Must be willing to make mistakes (we all do), and learn from them. The ability to keep an open mind and continue to grow and learn is critical when working for NCUIH.There may an opportunity for training.Please send a resume, statement of interest and any salary requirements to Francys Crevier, Executive Director at FCrevier@. Native Americans are strongly encouraged to apply. Company DescriptionThe National Council of Urban Indian Health was founded almost 20 years ago to represent the interests of Urban Indian Health Programs (UIHPs) before Congress and Federal agencies, and to influence policies impacting the health conditions experienced by urban American Indians and Alaska Natives (AI/AN).The National Council of Urban Indian Health is a 501(c)(3), membership-based organization devoted to support the development of quality, accessible, and culturally sensitive health care programs for AI/AN living in urban communities. NCUIH fulfills its mission by serving as a resource center providing advocacy, education, training, and leadership for urban Indian health care providers. NCUIH strives for healthy American Indians and Alaska Natives living in urban settings, which comprise over 70% of the AI/AN population, supported by quality, accessible health care centers and governed by leaders in the Indian community. NCUIH represents urban Indian Health Programs receiving grants under Title V of IHCIA and the American Indian and Alaska Natives they serve.