Administrative Assistant/Business Operations Manager

Employer
Robert Half Finance & Accounting US
Location
Baltimore, MD
Posted
Oct 13, 2017
Closes
Oct 16, 2017
Hours
Full Time
Ref ID: 02000-0010107979Classification: Accounting ClerkCompensation: $50,000.00 to $65,000.00 per yearRobert Half is currently looking for an Administrative Assistant/ Business Operations Manager for a small financial investment firm in the Baltimore, MD area. Summary of Responsibilities: . Provide administrative support to the President/CEO, VP of Finance, and Operations Manager to include the management of calendars, scheduling, expense reporting, coordinating events and board meetings, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas and compiling documents for travel-related meetings. . Assist with sending notices to Investors, monitor and reconcile cash accounts, manage workflow to ensure payroll transactions are processed accurately and timely and support treasury and operations activities of the firm to include payments, financial activities, intercompany loans, and foreign exchange activities. . Prepare and maintain documentation related to bank account management and assist with the recordkeeping and filing systems within the firm. . Maintain the prospect pipeline and Client Relationship Management (CRM) database and follow up on contacts made by the team members to support the cultivation of ongoing relationships. . Provide fundraising support to include answering and preparing questionnaires, compiling documents and preparing marketing materials and presentations. . Provide other ad-hoc marketing/reporting, office management and investor relations assistance as needed. Qualifications: . Associates Degree required, Bachelor's Degree preferred . A minimum of 4+ years of experience providing administrative and client support . Financial industry experience is preferred . Some knowledge of general accounting is preferred . Experience in Salesforce and QuickBooks is a plus . Advanced proficiency in Microsoft Office required . Strong organizational skills and ability to prioritize multiple tasks seamlessly with excellent attention to detail . Very strong interpersonal skills with the ability to build relationships with stakeholders, including staff, executives, board members, and external partners . Discrete with the ability to handle confidential information . Highly resourceful team-player with the ability to also be extremely effective independently . Comfortable in a small team environment with a no job is too small attitude . Ability to work under pressure and meet extremely tight deadlines . Analytical with the ability to operate in a fast-paced environment . Ability to work flexible hours Company offers 100% paid benefits, paid cell phone and parking, office equipment, PTO, holiday pay, and opportunity for growth. This is a salaried position with hours from 8/8:30am-6:00pm and requires occasional work to be done outside of core hours. Candidates should apply directly or submit their resume to [Click Here to Email Your Resume].Order Office Supplies, Special Projects, MS Outlook, Vendor Relations - Sourcing, Database Management, Salesforce.com, Financial Reporting, Conference Room Setup Cleanup, MS Word, MS Excel, Expense Reports, Research, Coordinate Meetings, Scheduling Appt - Calendar Management, Travel Arrangements, Proofreading.Robert Half Finance & Accounting, the world's leader in specialized financial staffing, provides exciting full-time opportunities in the areas of accounting, bookkeeping, finance, audit, taxation and more. We pioneered the professional staffing industry, and we've been successfully matching professionals with employers since 1948. Our proven proprietary processes, along with our relationships in 325 locations worldwide, allow us to provide you unparalleled access to exciting career opportunities. But don't take our word for it. Our company once again was named first in our industry on Fortune(R) magazine's list of "World's Most Admired Companies" (March 1, 2017), and 9 out of 10 of our customers would recommend our service to a colleague.Apply for this job now or contact our nearest office at 844.539.2523 for additional information.All applicants applying for US job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada. (C) 2017 Robert Half Finance & Accounting. An Equal Opportunity Employer M/F/Disability/Veterans By clicking 'Apply Now' you are agreeing to Robert Half Terms of Use.