Cash Receipt Specialist

Employer
Kastle Systems
Location
Falls Church, VA
Posted
Oct 12, 2017
Closes
Oct 16, 2017
Function
Accountant, IT
Hours
Full Time
Overview Kastle is the nation's leading provider of Managed Security Services. Our customers depend on us every day and include the who's who of commercial real estate, distinguished global retail brands, leading commercial enterprises and critical government facilities. We are committed to providing a 'Wow' customer experience and we continually invest in the next big ideas to shape and transform our industry. We are proud to say that our people are the industry's best and we work hard to create a culture that provides a compelling career for talented individualsThe Cash Receipt Specialist is responsible for posting cash receipts to the correct customer's account; reviews, enters and validates data, research and resolve discrepancies or posting errors, processes transactions in compliance with all applicable rules, regulations and procedures; maintains accounts, compiles documentation, generates reports and provides customer service. Responsibilities Processes daily cash receipts by uploading or entering the cash receipt information provided by the bank into the accounting system.Processes and posts transactions and computer accounting entries representing receipts/bank deposits in compliance with all applicable rules, regulations and procedures.Retrieves excel file containing Lockbox details from bank website.Retrieves ACH and Wire details from bank website.Prints daily payment remittance.Compares bank lockbox detail file to bank PDF scan of check images to aid in researching discrepancies between remittance information in the lockbox file and open invoices in Kastle's accounting system.Performs additional research when necessary to ensure proper application of customer receipts to the correct customer account and the correct invoices. Contacts customer and other Kastle departments to determine correct application of cash received from the customer.FedEx physical checks received at the Kastle office to the lockbox twice a week.Records returned customer checks within one business day of the returned check information appearing on the bank website.Records daily sweep out of Kastle depository account into Kastle outstanding debt.Performs daily reconciliation between Bank balance and Kastle accounting system depository account balance.Provides posting status update twice a day and provide end of day cash received e-mail.Handles internal requests related to cash/credit application to customer accounts.Provides customer services by responding to request for ACH/Banking information or similar.Moves cash payment between customer accounts, as directed by Assistant Controller.Checks documents for validity and accuracy of information, and reviews source documents for compliance to rules and regulations; performs mathematical calculations; records, files and distributes related paperwork and documents.Maintains accounting and bookkeeping records and associated filing systems; enters data into computer systems; updates and reconciles accounts, compiles documentation, and generates reports Qualifications Associate's Degree in Accounting, Finance, or Business Administration; or 2 year equivalent combination of education, training and experience.One year of bookkeeping and accounting work experience.Intermediate MS-Excel skills and experience working in excel with accuracy and speed;Microsoft Dynamics AX knowledge preferred;Demonstrated knowledge of principles and processes for providing customer and personal services.Must pass the Drug Test, the Background Check, and any pre-employment tests as applicableMust be able to meet and continue to meet state licensing requirements for securityVery Strong attention to detailAble to work well under pressureAbility to exhibit professional demeanorStrong written and verbal communication skillsHigh degree of Self-motivationStrong organizational, problem solving, and analytical skillsAbility to follow directions, to work alone and with othersAbility to handle multiple tasks in fast paced environment and meet deadlines Physical & Mental Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Work Environment The following work environment characteristics are representative of the environment the employee will encounter while performing the duties of his/her job; the noise level in the office environment is usually quiet to moderate