Corporate Accountant - Payroll and Benefit Accounting

Employer
Enterprise Community Investment, Inc.
Location
Columbia, MD
Posted
Oct 12, 2017
Closes
Oct 16, 2017
Function
Accountant, Finance
Industry
Other
Hours
Full Time
Job Summary Enterprise Community Partners, Inc. is a national non-profit with a mission to create opportunity for low- and moderate-income people through affordable housing in diverse, thriving communities. The Corporate Accountant for Payroll works with the Assistant Controller to coordinate and prepare the semi-monthly Enterprise payrolls for 800+ employees and the annual bonus payrolls. This includes responsibility for interfacing and reviewing all employee updates from Human Resources, preparing calculations of short-term disability pay, retroactive pay adjustments, and determining any overtime pay that is owed. This is a challenging position that must handle tight deadlines while maintaining a high level of accuracy. This position also has primary responsibility for preparing the standard accounting journal entries for payroll expense and works with the Assistant Controller to record this to the general ledger. This position also works with all employees on timesheets and helps with updates to the timesheet system for employee labor cost reporting. This position requires strong organizational skills, an ability to be detail oriented, good computer skills, and the ability to perform multiple tasks in a fast-paced, team-oriented environment with minimal supervision. Job Responsibilities * Prepare the payroll for 800+ employees. This is for 7+ separate payroll companies (different FEIN for each company). Get updates interfaced from Human Resources and review the updates for support, approval, and reasonableness. Notify Controller of unusual items for immediate review. Prepare each payroll for 7 payroll companies for review by the Assistant Controller with all items keyed and supported. This includes keying all special bonuses, commission payments, retroactive pay adjustments, disability pay calculations, partial payrolls for new hires and terminations, and payment to all interns based on approved timesheets. This also includes reviewing all employee master file updates for pay, title, Supervisor, benefit deductions, etc. Finally, work with employees on all direct deposit and tax withholding updates. Maintain confidentiality for all payroll information. * Assist the Assistant Controller on the annual benefits updates by interfacing the updates at the end of the year to start on the first January pay. Work with the Human Resources department to ensure all updates are received in December, reviewed, and tied to the employee master file for benefits. * Make sure employee updates are interfaced from Human Resources to the Time Reporting System each pay. Changes are updated from the HR system each pay to update employee cost data. Work with the Assistant Controller to verify all updates are complete, accurate and timely to ensure project costing is updated correctly. * Prepare the standard payroll entry and work with the Assistant Controller to post to the general ledger each pay to properly report all compensation and payroll tax expense. This includes maintaining the gross wages report by company and department to tie wages per payroll reports to the general ledger. * Prepare journal entries and balance sheet reconciliations as required. This includes the reconciliations for the medical and dependent flexible spending liabilities. Work with the Controller to keep these updated and reconciled to reports from the 3rd party vendor for employee flexible spending accounts. * Work with the Assistant Controller to ensure all 401k activity is reported to the administrator on a timely basis each pay. Assist with the weekly reporting for the City Homes Company. * Maintain the payroll documentation for each payroll process by scanning detailed support and/or approval information. Ensure that payroll reports from payroll vendor are downloaded and stored for reference each pay. Handle other tasks as needed to mail payroll checks, assist employees with access to online paychecks and other employee questions that arise. * Provide assistance to the Controller to comply with requests for internal and external audits as required. * Perform other duties as assigned. Qualifications * Bachelor's degree in Accounting or related business field is required. * Minimum of 2-4+ years accounting experience; some public accounting experience is a plus. * Must possess strong financial, analytical, organizational, and quantitative skills, and ability to coordinate complex activities, prioritize conflicting demands and meet deadlines with a quality, accurate work product. * Must be highly motivated, be able to work independently and possess strong written and oral communication skills, with the ability to communicate effectively at all levels. * Incumbent is expected to demonstrate strong ethics, strong interpersonal and communication skills to represent the interests of Enterprise both within and outside the organization. Specific: * Proficient with Excel and Word and ability to learn new software and systems required. Ability to use Excel for data analysis is desired, including, pivot tables, v-lookup, and other Excel database functions. * Experience with accounting systems preferred, experience with PeopleSoft a plus. * Knowledge of standard payroll process is a plus. This would include understanding of employee tax withholdings, 401k and other benefit reporting, and understanding of the entire payroll cycle including W-2 reporting. * Understanding of GAAP, financial reporting and customary disclosure requirements to aid in providing payroll and benefit financial information for external audits and assist with preparation of audited financial statements. * Good overall systems knowledge is a plus. This would include experience with prior software implementations, upgrades, as well as a support role as a system admin for software used. * Must demonstrate strong ethics and professionalism, and understand how to work with confidential information. Additional Info. -