Secretary (OA) (Office Automation)
The Office of Chief Counsel, Tax Exempt and Government Entities, Division Counsel is a great place for ambitious professionals that want to enhance their experience and careers.
WHAT DOES A SECRETARY DO?
As a secretary for the Division Counsel/Deputy Division Counsel, you will serve as a liaison between the Division Counsel and subordinate offices, personally respond to inquiries of an administrative nature, update case files, coordinate support functions such as space, equipment and records disposition.
This position may be filled in any of the 2 locations located at 999 N. Capitol Street, Washington, DC or 1600 Stewart Avenue, Westbury, NY 11590.
The salary range listed is the base pay without locality. Actual Salary will be based on the location the position is filled.
Occasional travel - Occasional travel may be required.
Relocation expenses reimbursed No
Typing Proficiency: A typing proficiency of 40 wpm based on a 5 minute test with no more than 3 errors is required. Proof of an acceptable typing speed must be submitted with the application one of the following ways: 1) An SF-50, Notification of Personnel Action, which shows federal employment in a “typing”, “office automation” or “stenography” position; or 2) A current notice of test results (from an appropriate testing authority) based on a five-minute typing test which includes words per minute and error rate; or 3) Self-certify that states you type 40 wpm.
This position requires office automation skills. Some examples of office automation software include electronic spreadsheets, database management, desktop publishing, calendar, and electronic mail.
GS-09 LEVEL: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-08 grade level in the Federal service. Specialized experience for this position includes: Experience in performing secretarial/clerical tasks. Skill in advising and instructing support staff on directives, reports, and other correspondence . These examples are not all inclusive.
GS-10 LEVEL: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal service. Specialized experience for this position includes: Promoting the efficiency of office operations; serving as a buffer and acting as a liaison between manager and staff regarding procedures, reports and administrative requirements. Responding to inquiries and problems of a non-technical nature, exercising control over a high level supervisor’s appointment calendar, screening all calls and visitors, maintaining files and records, locating and summarizing conference arrangements, scheduling appointments and travel, and providing guidance to office and clerical staff. These examples are not all inclusive.
The experience may have been gained in the public, private sector, or Volunteer Service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.
To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.
In addition to the above requirements, you must meet the following, if applicable:
- GS-09 You must have been at the GS-08 level for 52 weeks. (time-in-grade requirement).
- GS-10 You must have been at the GS-09 level for 52 weeks. (time-in-grade requirement).
- We may select from this announcement or any other source to fill one or more vacancies.
- This is a non-bargaining unit position.
- We offer opportunities for flexible work schedules.
- The employment of any candidate, including a current employee or a new hire, selected for this position may be conditional upon classification and/or audit of federal tax returns. This audit may include up to 2 years of returns.
You will be evaluated for this job based on how well you meet the qualifications above.
Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a “not qualified” determination.
Rating: Your application will be evaluated in the following areas: Knowledge of office clerical and administrative functions. Ability to research, assemble, summarize information, track data and prepare written reports. Ability to handle callers/visitors who may have complex, urgent, or sensitive requests/issues. Ability to review and control incoming and outgoing legal and administrative correspondence, including maintaining confidential files. Ability to plan and maintain appointment, travel, and conference calendars. Your application will be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. Your rating may be lowered, if your responses to the online questions are not supported by the education and/or experience described in your application.
Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview. We will not reimburse costs related to the interview such as travel to and from the interview site.
If you are a displaced or surplus Treasury employee eligible for the Career Transition Assistance Plan (CTAP), you must receive a score of 85 or betterto be rated as well qualified to receive special selection priority.
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