Program Assistant - Nuclear and Radiation Studies Board
**Must be able to obtain a personnel security clearance (Secret level)**
The National Academy of Sciences, National Academy of Engineering, and National Academy of Medicine work together as the National Academies of Sciences, Engineering, and Medicine to provide independent, objective analysis and advice to the nation and conduct other activities to solve complex problems and inform public policy decisions. The National Academies also encourage education and research, recognize outstanding contributions to knowledge, and increase public understanding in matters of science, engineering, and medicine.
The Division on Earth and Life Studies (DELS) consists of twelve units that facilitate communication among the research community, policy makers, industry, interest groups, and the public. DELS is responsible for a vast array of topics, ranging from the molecular level to the global level. The common thread linking the units is the broad topic of science and the environment, but the division also examines issues outside that area.
The mission of the Nuclear and Radiation Studies Board is to (1) provide an open forum for discussion, and (2) organize and oversee studies on safety, security, technical efficacy, and other policy and societal issues arising from the application of nuclear and radiation-based technologies, including:
- Exposure to ionizing and non-ionizing radiation, including assessments and amelioration of biological, health, and other effects.
- Generation, use, remediation, and disposition of nuclear materials and radioactive (including mixed) wastes.
- Malevolent uses of nuclear and radiation-based technologies.
- Risks, benefits, and/or efficacies of nuclear and radiation-based applications, including medical applications.
Under supervision, provides routine clerical and administrative support, assisting in the daily execution of assigned program(s) or project(s). Provides staff support including answering phones, preparing vouchers, assembling meeting materials, and making travel arrangements. Assists in coordination of unit and committee, forum, and other types of meetings. Under direction, may enter edits in draft reports and copyedit and/or format newsletters and/or other program/project materials.
In this clerical and administrative support role, the majority of time is spent assisting in the daily execution of assigned program(s) or project(s). Under general supervision, incumbent performs tasks of varying complexity following pre-determined guidelines. Incumbent receives guidance/supervision on new assignments, but normally works independently on mastered tasks.
Applying general professional level knowledge and principals of research, incumbent performs duties requiring the identification and analysis of various factors and independent judgment and discretion to recommend best course of action. Incumbent proceeds on own initiative in compliance with policies, procedures, and practices, but receives guidance or expertise from supervisor or higher-level staff when needed.
ESSENTIAL JOB DUTIES:
1. Performs routine clerical tasks including word processing, copying, faxing, filing, answering and screening calls, drafting correspondence, and assisting with mailings. Responds to inquiries and follows-up on communications. Maintains and updates records, databases, and files.
2. Assists with the logistical arrangements for committee meetings, including assembling and reproducing agenda books and briefing materials. Arranges travel and lodging for staff, members, etc. Arranges food and beverage and supporting services for meetings. Registers attendees and may provide basic assistance at meetings as directed.
3. Prepares and processes invoice vouchers and travel expense reports in compliance with applicable policies and procedures.
4. Inputs edits and proofreads reports. Formats text and publications. Forwards materials to printer.
5. Performs administrative-related Federal Advisory Committee Act (FACA) tasks.
6. Attends meetings, training classes, and workshops.
7. Updates applicable databases and systems on a timely basis and ensures documents and files are accurately maintained and archived.
8. May perform basic subject-oriented literature searches for staff and committee members and gather references.
9. Where applicable, updates and maintains web pages.
10. May respond to general inquiries as directed.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Proficiency in Microsoft Office Suite. Ability to follow instructions and resolve problems with supervisory consultation or by using closely prescribed procedures. Ability to be flexible and change directions as the job dictates. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication. Good communication and interpersonal skills with a proven ability to effectively interact with all levels of employees.
If you already have an account created with the Academies, to apply to this position, click “Add to my Jobs” with your login information. If this is your first time applying with the Academies, please click “Apply for this position” below.