Arlington, Virginia
Oct 13, 2017
Oct 27, 2017
Full Time
Job Title: PUBLIC SAFETY PROCUREMENT SPECIALIST Closing Date/Time: Thu. 10/26/17 11:59 PM Eastern Time Salary: $53,019.20 - $105,996.80 Annually
Job Type: Full-Time Location: 1425 N. Courthouse Road, Arlington "METRO-accessible", Virginia       Arlington County has an opportunity for an experienced candidate to provide public procurement services for the County's public safety agencies including the Police Department (ACPD), Fire Department (ACFD), Office of the Sherriff (ACSO), and Office of Public Safety Communications and Emergency Management (CEM). With guidance from the County's Purchasing Agent, this position will manage and coordinate the full public safety procurement life cycle while providing guidance on departmental Public Safety Procurement initiatives to improve efficiency, provide consistency in the purchasing process, and to address the high volume of major purchasing projects.

Duties include:
  • Providing procurement and contracts management support for County public safety agencies, serving as the point of contact on contractual matters, and ensuring expeditious and efficient performance of the procurement process by using automated procurement systems;
  • Giving daily guidance and support to departmental liaisons requests for information, quotes, services and other procurement processes;
  • Collaborating with the County Procurement Office to ensure consistency and adherence to County procurement policies when providing guidance on contractual performance requirements;
  • Reviewing all public safety procurements and providing assessments and recommendations to the Public Safety leadership and the County's Purchasing Agent;
  • Creating guidelines for "best practices" in developing, evaluating, negotiating and awarding public safety procurements, as well as contractual management and oversight in collaboration with staff;
  • Working with multiple stakeholders to provide advice on highly complex acquisitions while ensuring the ethical integrity of and adherence to procurement principles and policies;
  • Developing/writing RFPs, RFIs, service level agreements (SLAs) and statements of work (SOWs), and creating specifications, creating, evaluating and awarding requests for quotes, and negotiating contracts; and
  • Presenting conclusions through written reports and oral briefings to managers, department directors and executive management.
The ideal candidate will have experience tracking performance, identifying and mitigating risk, and resolving issues throughout the full life cycle of many different types of procurement processes and contracts. The employee should be adept at leveraging investments to utilize economies of scale and ensuring contractor accountability of a portfolio of contracts to minimize cost overruns and avoid expirations and penalties. Successful employees will be experienced at contract management to include ensuring expenditures are commensurate with contract performance, and that invoicing is consistent with the negotiated terms.
 Selection Criteria: Minimums: A Bachelor's degree in Finance, Business, Public Policy, Public Administration, Criminal Justice, or related plus experience in government purchasing, procurement processes contracting services, contract management and customer relationship management.

Substitution: Additional qualifying experience may substitute for the education requirement on a year for year basis.

Desirables: Preference may be given to applicants with experience or certifications in one or more of the following:
  • Planning, negotiating, and administering complex public safety related IT system procurements;
  • Developing and implementing new and innovative approaches for procurement and purchasing processes; 
  • Multi-year contract management;
  • Developing and delivering training to employees of all levels of an organization; and/or
  • Certified Professional Public Buyer, or Virginia Contracting Associate or Officer.

 Special Requirements: Please complete each section of the application. A resume may be attached, however, it will not substitute for the completed application.  Your responses to the supplemental questionnaire are required for this position. Please do not give "see resume" as a response to the questions.  Incomplete applications will not be considered.

Candidates will be required to undergo a thorough pre-employment character/background investigation which includes a polygraph examination conducted by the Police Department.
 Additional Information: Work Hours: 8:00 am to 5:00 pm, Monday through Friday.

This position is a part of an alternative pay program that includes career path and pay-for-performance elements and an extended salary ceiling.  Entry level within the band is based on a review of qualifications and experience.  Pay potential will be based on performance and employee development.

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