Budget Director - School of Continuing Studies
Budget Director - School of Continuing Studies
Georgetown University's School of Continuing Studies (SCS) offers graduate programs in professional and liberal studies, more than 30 professional certificate programs, custom and corporate training and education, summer school and special programs, and the University's only part-time bachelor's program. By pairing seasoned scholars and practitioners with innovative educational programming, SCS prepares students with the skills needed to succeed in today's evolving business landscape.
The Budget Director works with the Director of SCS Financial Operations to manage all budgetary activities related to SCS, as well as reconciliations for the Non-Credit Student Account unit, and provides a broad range of customer service. Reporting to the Chief Financial Officer, the Budget Director has duties include but are not limited to:
Financial Administration and Analysis/Position Control/Georgetown Management System
- Uses monthly data downloads and employs sophisticated analytical tools to monitor financial activity of SCS across all funds on a monthly basis for significant variances to the budget and to ensure actual expenditures match resource availability.
- Identifies areas of special concern, performs research, and if variances exist, follows up with department chairs/administrators for explanation; and ensures that appropriate action is taken if necessary.
- Tracks special fund balances for the Main Campus; runs deficit reports on a monthly basis; disseminates to appropriate individuals for resolution; and follows up as needed.
- Tracks grant activity for SCS; runs overdraft reports on a monthly basis; disseminates to appropriate individuals for resolution; and follows up as needed.
- Approves all non-payroll, payroll, and ProCard journal vouchers, ensuring that all transactions are in line with financial guidelines.
- Reviews and approves financial transactions requiring fiscal approval.
- Prepares certain reports for the CFO on a monthly basis, for own use as well for dissemination to identified parties; and prepares monthly budget variance reports for the Main Campus Finance Office that project year end closing balances.
- Performs ad hoc analysis as directed, especially for projections of operating costs on new initiatives, endowment funding, and facilities; and responds to ‘what if' scenarios.
- Manages and maintains position budget spreadsheet (500+ records) listing SCS faculty, AAPs, staff and students, ensuring that the spreadsheet accurately reflects current salaries and costing allocations.
Budget Preparation/Financial Plan Preparation
- Manages and reconciles some SCS cost centers throughout the year to serve as a tool for budget revisions; handles fiscal management, including budget development, consolidation, and reconciliation; and identifies problem areas and works with appropriate parties to resolve.
- Calculates annual merit for departments using a comprehensive financial spreadsheet.
- In consultation with the CFO, develops and consolidates an annual operating, special funds, and grant budget; presents budget projections to faculty directors, program directors and administrators; discusses possible spending patterns; and implement changes and communicates that back to the Main Campus Finance Office through year-end projections.
- Understands and implements 'budget authority' and financial constraints communicated by the Board of Directors and the Main Campus Finance Office.
Administrative Support and Backup
- Works as a team member or leader for SCS on projects, ensuring that complex tasks a completed in the absence of staff members or when workflow creates a burden for identified projects.
- Assists SCS CFO in communication with, and training of, departmental staff to contribute to improved operations.
Sponsored Project Management
Ensures compliance with sponsor's requirements and University's policies and procedures and performs related duties within 30 days after the close of the month (generally the 8th business day after the end of the month).
- Bachelor's degree - preference for Master's degree in accounting or business administration
- 5+ years' progressive work experience financial analysis and budgeting in a sophisticated office environment
- Understanding of accounting principles
- Proficiency in Microsoft Office suite, with a mastery of Excel (vLookups, pivot tables, etc.), and experience and/or familiarity with managing large volumes of data
- Attention to detail and excellent analytical and problem-solving skills
- Excellent time management, interpersonal, and verbal and written communication skills
- A service commitment, professional demeanor, and team orientation
- Diplomacy and confidence to handle all situations, especially those of a confidential nature and in interactions with senior University administrators
- Ability to work well under pressure
- Skilled and successful at prioritizing work and multi-tasking to meet deadlines
- Detail orientation and ability to think outside the box to solve issues creatively
- Preference for GMS (Workday) experience
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