Assistant Manager, National Advancement
International Advancement in the planning, coordination, and execution of the Kennedy Center National Committee for the Performing Arts “NCPA” ($15,000 - $100,000 annual gifts) and President’s Advisory Committee on the Arts “PACA” ($25,000 - $100,000) campaigns. This includes research, cultivation, acquisition, stewardship, annual meeting preparation, travel coordination, and ongoing maintenance of unrestricted and restricted contributions. The incumbent manages his/her time, resources, and work load to maximize productivity and financial results; exercises discretion; evaluates complex internal and external relationships; and regularly takes initiative to fulfill campaign objectives and goals. This position works in tandem with and generates work for one Assistant and at times, an intern.
The Assistant Manager will work with the Manager and Assistant to develop and plan solicitations and stewardship for over 100 individuals from across the United States providing support to the Kennedy Center’s educational programming, while working to build productive relationships.
The Assistant Manager must establish, promote and strengthen relationships between the Kennedy Center and committee members to maximize revenue to achieve the Center’s mission. Duties include cultivation and stewardship of current committee members by creating and implementing innovative strategies for securing major gifts; expanding the NCPA and PACA donor community across the country and internationally by managing a portfolio of prospects and coordinating solicitations to potential new members; successful planning and execution of committee events and meetings; preparing donor communications; and other activities related to maintaining an active, informed and committed constituency. The Assistant Manager may also be expected to take on assignments related to prospecting and fundraising for the general fund and specific programmatic needs of the Kennedy Center.
Duties and Responsibilities
75% Coordinate all aspects of the NCPA and PACA campaigns ($1.7 and $1 million goals, respectively) including:
- Overseeing the solicitation and acknowledgment of over 100 major donors:
- With the Manager, generate and review renewal materials;
- With the Assistant, ensure timely and accurate acknowledgment of all gifts;
- Oversee, manage, and develop materials for prospective donors;
- Identifying potential gift increases and, in coordination with the Manager, creating detailed and personalized solicitation strategies;
- Drafting and editing all types of written materials (solicitations, acknowledgments, notes, research briefings, proposals, tax receipts, etc.) of varying length and complexity;
- Accurately tracking progress, ensuring completion of action items from initial discovery through acquisition, and reporting Campaign progress to Manager and Vice Presidents;
- Actively stewarding donors through direct contact via phone, email, in-person, and written communication and fulfilling donor benefits;
- Managing Kennedy Center Honors ticket requests from 100+ committee members
25% Coordinate all aspects of six annual committee meetings and summits (approx. 40-100 members per trip) including:
- Planning and executing six annual committee meetings and trips across the United States, one international summit every three years, and other auxiliary events:
- Submitting calendar requests to the President’s and Chairman’s offices as needed;
- Working closely with Special Events and other Development staff on guest lists, invitations, catering, budget, and overall logistics;
- Producing and managing catering, agendas, meeting materials, production requirements, and guest speakers;
- Completing appropriate donor and prospect follow-up following each event.
- Actively stewarding committee members through direct contact via phone, email, in-person, and written communication and fulfilling donor benefits;
- Managing fundraising efforts and initiatives led by committee members;
- Planning and executing cultivation events throughout the year, working closely with Special Events and other development staff on catering, budget, and overall logistics.
- Bachelor’s degree from an accredited college or university with a concentration in arts management, business administration, communications/marketing or a related field of study required. 2-3 years individual fundraising or equivalent experience. Superior administrative and organizational skills are necessary, as is familiarity with standard non-profit accounting procedures and practices.
Minimum Skills and/or Knowledge Required
- The incumbent must possess excellent oral and written communication skills. Knowledge of the performing arts and event coordination experience is preferred.
- This position requires a high level of interpersonal, organizational, planning, problem-solving, written, and oral communications skills. The ability to relate well in a professional and easy manner to donors of all levels and committee members, as well as with other Kennedy Center staff members is critical.
- Ability to prioritize and manage multiple and varied time-sensitive responsibilities and projects, while maintaining a congenial and professional demeanor in a consistently fast-paced environment.
- The candidate must have the ability and confidence to work without close supervision, to foresee development needs, and to generate work for this position.
- Fundraising efforts are conducted for multiple programs and events simultaneously, and the incumbent must be able to prioritize and manage many varied and time-sensitive tasks.
- Creativity and an excellent command of the English language are critical to identifying funding sources and matching their interests to projects, and to communicating persuasively, both in person and in writing, the need for funding.
- A professional and cordial demeanor, tact, flexibility, and diplomacy are imperative as the candidate is regularly in contact with people at all levels of society and business including Kennedy Center leadership, major donors and prospects, and other Center personnel.
The John F. Kennedy Center for the Performing Arts is a world premier performing arts organization and our nation’s cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion.