Administrator, Contracts Operations

Washington D.C.
Oct 09, 2017
Nov 13, 2017
Full Time

Department: Contracts Management and Administration 

Reports to: Supervisor, Contracts Operations

Position Summary

The Contracts Administrator is the external PCORI representative providing project management and research administration support to applicants, reviewers and awardees.

The Contracts Administrator manages their assigned PCORI Funding Announcement(s) (PFA) portfolio throughout the Pre-Award activities including support for the development of PFA and Application Guidelines; town halls, and PCORI Request for Information (PIR), Helpdesk response, budget reviews through the Post-Award stage of a funded application. The Contracts Administrator analyzes proposals and awards for special conditions/restrictions and establishes controls as needed to ensure full compliance with PCORI policy. The Contracts Administrator communicates PCORI policy to provide regulatory compliance guidance; provides advice to applicants and reviewers; and uses scoped judgment in determining if a request is allowable or is not permissible according to PCORI policy. It is expected that the Contracts Administrator will utilize prior work experience and skills to apply knowledge; provide specialized counsel to internal and external stakeholders; and make decisions that affect PCORI research awards.

The Contracts Administrator will provide oversight for all PCORI pre/post-award processes while assuming accountability for post-award data compilation and resource allocation. The incumbent also trains and mentors junior team members; and provides coverage for those Administrators on leave.

The Contracts Administrator will lead a PCORI program through the entire cycle of pre/post-award activities from Board of Governors approval, to activation, contract execution, reporting, and auditing.  The Contract Administrator will lead the build-out (and ongoing updates) of the Contracts Management System in order to address Pre/Post-Award activities and workflows. The Contract Administrator will develop reports and metrics to assess process success and make recommendations for continuous improvement to internal staff, the Board, and Board Committees.

The Contract Administrator must thoroughly understand the Institute, department activities, operations, policies, and procedures to perform all duties, informing procedures when inconsistencies or inadequate guidance is provided. 

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