Management Specialist Office of Track and Structures

Washington D.C.
Oct 06, 2017
Oct 16, 2017
Full Time
Job Description
Job Title: Management Specialist Office of Track and Structures
Job ID: 170601 Location: VA - Alexandria Yard
Full/Part Time: Full-Time
Posting Open-Close 10/05/2017
- 10/16/2017
Union 002
Regular/Temporary: Regular Job Description

Posting Details:

All WMATA posted job openings are available through 11:59 pm the night before the noted Close Date. To ensure successful submission of application applicants are encouraged to apply well before this cut-off.  The noted Close Date is the date on which the posting is automatically removed from the website as of 12:00am at which time submission of an application is no longer possible. (WMATA reserves the right to remove postings at any time without notice as business needs demand.)

Marketing Statement:

This posting is to recruitfor a Management Specialist for the Office ofTrack and Structures. This position will report to the Manager of Administrative Services and will need to exhibit professionalism in their role.  The incumbent will be responsible for maintaining strict confidentiality of personnel files and exhibit confidentiality in all facets of their role.  The successful incumbent must be detail-orientated with the ability to multi-task and prioritize their workload.  Proficiency in Visio and Excel is strongly preferred.

Minimum Qualifications:

Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration, Transportation or a related field. A minimum of four (4) years of progressively responsible experience in research, analysis, and execution of a full range of activities including personnel, training, and organizational standards development.

Or equivalent combination of post high school education in business administration, public administration, transportation, or a related field. Six (6) years of progressively responsible experience in research, analysis, and execution of a full range of activities including personnel, training, and organizational standards development.

Medical Group:

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations. 

Job Summary/Duties:

This is confidential, analytical, personnel administrative support work. The employee processes a wide range of TSSM's  personnel hiring, training, and administrative support activities. The employee ensures the effective and efficient monitoring, tracking, and coordination of various employment actions, training programs, and grievance tracking system. The employee prepares management reports and correspondence and coordinates the work and input of managerial staff to ensure timely completion. Assists in developing and overseeing administrative procedures and implementation of management information systems. Employee initiates and maintains extensive contact with key personnel Authority-wide.

Assists in the development and execution of TSSM administrative procedures. Coordinates with staff and various departments to execute in a timely manner TSSM's vacancy announcements, personnel actions, and  training  activities ensuring consistency with the Authority's  policies and procedures.

Analyzes   and  prepares   reports   based  on  confidential information regarding employee performance   evaluations, personnel  actions,  and  organizational

Participates in hearings, meetings, and conferences as a representative of the Office and follows-up with reports and/or recommendations as appropriate.

Responsible for the development , coordination, and implementation of TSSM employee awards programs and initiatives to improve overall employee performance.

Develops or works with consultants to produce training plans and assures mandatory training is completed by employees. Keeps records and notifies department of individuals who have not completed mandatory training.

Prepares reports on mandatory and other training status. Develops an annual training plan.

Evaluates proposals and presentations  from outside consultants, makes recommendations on preferred consultant.

Works  with  management  and  union  representatives  to establish appropriate apprenticeship program.

May work variable hours.

The above duties and responsibilities are not intended to limit specific duties and responsibilities of any particular position. It is not intended to limit in any way the right of supervisors to assign, direct and control the work of employees under their supervision. 

Evaluation Criteria:

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:

  • Personal Interview
  • Skills Assessments
  • Verification of education and experience
  • Criminal Background Check
  • Credit history report for positions with fiduciary responsibilities
  • Successful completion of a medical examination including a drug and alcohol screening
  • Review of a current Motor Vehicle Report


Washington Metropolitan Area Transit Authority, a Federal contractor, is an Equal Opportunity / Affirmative Action employer.  All qualified applicants receive consideration for employment without regard to race, color, creed, religion, national origin, sex, gender, gender identity, age, sexual orientation, genetic information, physical or mental disability, or status as a protected veteran, or any other status protected by applicable federal law, except where a bona fide occupational qualification exists.  Our hiring process is designed to be accessible and free from discrimination.

This posting is an announcement of a vacant position under recruitment.  It is not intended to replace the official job description.  Job Descriptions are available upon confirmation of an interview.

Similar jobs