Faculty Assistant, Office of Faculty Support & Campus Services - Georgetown University Law Center

Location
Washington D.C.
Posted
Oct 06, 2017
Closes
Oct 28, 2017
Function
Management
Industry
Education, Law
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Faculty Assistant, Office of Faculty Support & Campus Services - Georgetown University Law Center

Georgetown Law's Office of Faculty Support and Campus Services is committed to providing exceptional support to the Law Center community. By providing an ever-broadening range of administrative services to faculty members, offering high-quality child care to parents, and carefully maintaining the Law Center facilities for everyone, the Office of Faculty Support and Campus Services ensures that our community activities and academic endeavors take place in a comfortable and productive environment.

The Faculty Assistant provides administrative support to an average of ten full-time law faculty members in in the entire range of their teaching responsibilities, committee assignments, scholarly writing, and outside academic activities. Reporting to the Officer Manager, the Faculty Assistant has duties that include but are not limited to:

Administrative Support

  • Provides administrative support to assigned faculty
  • Creates class rosters, photo seating charts, and PowerPoint presentations.
  • Provides wide range of clerical support, including keyboarding, composing, and editing GULC-related letters, memoranda, reports, lecture/course materials, and presentations.
  • Oversees room requests and coordinates with A/V and IST for needed services.
  • Uses campus technology to create deliverables as requested using a variety of resources.
  • Assists with Canvas tasks that include: sending announcements, creating modules, creating appointment slots for office hours, and posting slides.
  • Provides travel and calendar support:
    • Manages calendar requests for faculty that include campus-related activities and appointments.
    • Manages student office hour schedules for assigned faculty.
    • Assists with travel arrangements for external conferences (airfare and hotel).
    • Works with Faculty Support Workshop Coordinator as needed.
    • Submits reimbursement requests for university-related travel; works with Financial Affairs to ensure timely processing.

Liaison / Reception

  • Acts as liaison between assigned faculty and students, other faculty, external professionals, and collaborators, RAs, and GULC departments.
  • Acts as liaison between faculty and other support functions of Faculty Support, including photocopy, mailroom, and supply services.
  • Provides directional and informational services to visitors, students, and the Law Center community at large.
  • Coordinates and maintains individual faculty members' calendars, teaching schedules, and student office hours.
  • Communicates with guest speakers for classes and seminars, and files guest parking pass requests and guest reimbursements
  • Answers phone calls and transfers to individual faculty members; takes messages to be passed along as requested; and triages requests to other departments as needed

Special Projects

  • Completes special projects as requested by assigned faculty, paying close attention to detail, quality of work, and project timelines
  • Works with library staff to process requests for reference materials; ensures timely delivery and return; and triages library requests regarding overdue books and scholarship updates
  • Meets with appropriate individuals to discuss project details, and progress - for example, initial input, revision, and text manipulation of legal and non-legal documents from hand written, typed, or dictated media.
  • Performs basic Westlaw/Lexis and other on-line database research as needed.
  • Assists as requested  with the editing of faculty writing and research, based upon an assistant's availability, individual interest, and area of expertise

Printer & Copier Maintenance

  • Maintains the shared printers located near workstations, including replacing toner cartridges and maintaining paper supply as needed.
  • Troubleshoots printer and copier problems and calls for service as necessary
  • Assists with printing issues on faculty members' office printers and computers when required for class preparation
  • Escalates service issues to appropriate Xerox, Faculty Support, and IST staff and follows up to ensure resolution

Requirements

  • High School diploma or certified equivalent - strong preference for Bachelor's degree
  • Experience in administrative support and customer service roles
  • Experience with the practical application of routine office practices and techniques
  • Strong communication skills
  • Experience with Microsoft Office, G Suite (Google), and Adobe
  • Ability to gain proficiency with other campus-wide technologies, as needed

Current Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.