Human Resources Assistant, Recruitment & Employment - University Human Resources

Washington D.C.
Oct 06, 2017
Oct 16, 2017
Human Resources
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Human Resources Assistant, Recruitment and Employment - University Human Resources                         

The Human Resources Assistant provides administrative support to the Recruitment and Employment area of the Department of Human Resources. Primary responsibilities include reviewing job postings, processing background checks and I-9s, answering recruitment and employment related inquiries, training session preparation and setup and general administrative support.  Reporting to the Assistant Director of Recruitment & Employment, the HR Assistant has duties that include but are not limited to:

Recruitment & Employment

  • Reviews job posting requests in GMS, prepares/finalizes job posting language, and moves the requests forward in a timely manner.
  • Monitors, responds, or forwards as appropriate messages to Recruitment & Employment's email address regarding posting related matters.

Background Check Administration

  • Administers within GMS and HireRight the full life cycle of employee background checks per HR Policy 210: Background Checks.
  • Administers at the HireRight website the full life cycle of background checks required by the University's Protection of Minors Policy.

I-9 Support

  • Processes Section II of the Form 1-9 with newly hired faculty, staff, and students in compliance with United States Citizens and Immigration Services (USCIS) regulations as needed, especially during peak hiring periods.
  • Assists and advises new hires with the 1-9 completion process and electronically scans and records the Form I-9 form into GMS (Georgetown Management System).

Administrative Support

  • Assists the HR Department administrative team in the planning and organization of HR events both internally and externally.
  • Schedules and arranges meetings and appointments

Training & Development Support

  • Prepares, produces and assembles training materials for New Employee Orientation and other workshops, classes, seminars as needed.
  • Assists with training event set up as well as room scheduling, catering, and registration as needed.

Personnel File Documentation

  • Reviews and responds to emails in the Staff and AAP Performance Review email account.
  • Scans personnel documents including performance reviews, into PeopleDoc, the University's document management system.


  • High school diploma or certified equivalency - preference for Bachelor's degree in Human Resources or related field
  • 2 to 4 years of years of human resources experience or an equivalent combination of education and experience
  • Excellent communication, interpersonal, and computer skills, including MS Word and Excel
  • A strong commitment to customer service and confidentiality
  • Excellent organizational skills for working in a fast-paced environment
  • A high level of professionalism and accountability

Current Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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