Cost Analyst - Budget Office
The National Academy of Sciences, National Academy of Engineering, and National Academy of Medicine work together as the National Academies of Sciences, Engineering, and Medicine to provide independent, objective analysis and advice to the nation and conduct other activities to solve complex problems and inform public policy decisions. The National Academies also encourage education and research, recognize outstanding contributions to knowledge, and increase public understanding in matters of science, engineering, and medicine.
The Office of the Chief Financial Officer (OCFO) is responsible for the finances of the NAS, with approximately $300 million in annual revenues. OCFO includes Accounting, Budget, Contracts and Grants Accounting, Contracts and Grants Management, Procurement, and Financial Analysis and Reporting. OCFO strives to provide timely and accurate financial information to internal and external customers, with the highest possible levels of customer service.
The Cost Analyst, Financial Administration, is responsible for preparing supporting documents and transactions related to budget and cost analysis for direct and indirect activities. Conducts cost audits, prepares reports, and performs analyses. Advises operating units in setting up financial models and financial management matters.
Under general supervision, responsible for conducting moderately complex cost audits and preparing and analyzing cost reports. Applies specific and professional-level knowledge to perform responsibilities requiring the identification and analysis of complex factors to determine best course of action. Uses independent judgment and discretion, but may receive guidance or expertise from supervisor or higher- level staff on more complex problems. Establishes processes and/or procedures to ensure the effective and efficient operation of assigned functions. Serves as a resource to staff concerning financial matters.
ESSENTIAL JOB DUTIES:
1. Monitors actual program and indirect expenses in comparison with budget amounts. Works with staff to prevent overruns. Monitors program fiscal operations to ensure that expenses are in compliance with auditing requirements, contractual obligations, budgetary limitations, federal and sponsor regulations, and National Academies’ policies and procedures.
2. Provides support and guidance to operating units in setting up financial models in the system to manage programs with sponsored and non-sponsored funds. Meets independently with directors, responsible staff officers, and project staff to assist in the financial management of sponsored activities. Briefs staff on financial and contractual activities.
3. Prepares Monthly Financial Reports and Variance Analysis for Senior Management. Works in collaboration with the Senior Cost Analyst to ensure accuracy and consistency of reports.
Prepares projections, and performs trend analysis. Develops budget estimates. Analyzes reports for accuracy and consistency. Analyzes projection data and provides analysis and recommendations to the responsible officer and/or director. Meets with staff to update projections, resolve current problems, and anticipate and plan for future needs.
4. Prepares reconciliations and reimbursements for various committees and departments within the organization. Complete journal entries and review/process cost transfers for cost accounting compliance.
5. Prepares audit schedules and provides audit support for various cost accounting and financial audits. Addresses requests from auditors, and prepares and forwards information as appropriate.
6. Prepares a variety of financial reports for committees and management. Recommends improvements to budget format and reports.
7. Prepares reconciliations and adjusts journal entries for cost accounting compliance.
8. Prepares budget transfers and assists with the annual budget process.
9. Prepares ad-hoc reports and analyses for internal and external customers.
Required Knowledge, Skills, and Abilities: PeopleSoft experience or skills desired. Proficiency in Microsoft Excel, query tools, and cost analysis. Must have a general knowledge and experience in 2 CFR 200 (the Uniform Guidance) and CAS. Ability to meet deadlines in a fast paced office environment during peak periods. Ability to solve routine intellectual problems of appreciable variety and complexity. Ability to use some latitude for independent judgment and action. Ability to work in complex environments with a high degree of organizational effectiveness. Ability to successfully work in a team environment. Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication. Excellent communication skills with a proven ability to effectively interact with all levels of employees.
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