Senior Special Events Coordinator

Washington D.C.
Oct 03, 2017
Oct 16, 2017
Nonprofit, Other
Full Time

The Smithsonian Institution’s National Museum of American History

Senior Special Events Coordinator Opportunity

Office of External Affairs


Position Involves

Development, planning and execution of a wide variety of external and internal Museum events including:

  • receptions
  • dinners for corporations and organizations
  • exhibition openings
  • donation ceremonies
  • staff receptions
  • donor cultivation for the Museum’s Director

The candidate is responsible for marketing the Museum as an event venue, leading site visits for potential donors, and suggesting and planning appropriate menus, décor, music, entertainment, seating arrangements, transportation and other event scenarios.  The candidate manages invitation and guest lists, finalizes event arrangements, and conducts walkthroughs with co-host and vendors.  The candidate reviews event materials for accuracy and compliance with Smithsonian protocol, creates purchase orders and financial arrangements for vendor services, and prepares Smithsonian forms, memorandum, and briefings outlining event arrangements. The candidate attends events to ensure all requirements are carried out.  The candidate also advises other Special Events staff and assists in training new hires and interns.

The candidate must be able to work long hours, including early mornings, late nights and weekends.  The position requires the candidate to frequently move about the office and Museum, remain stationary or standing for long periods, and carry or move items up to 50 pounds.  Work is frequently performed under short deadlines and changing priorities and requires flexibility to quickly handle situations as they arise.  The candidate must have a Bachelor’s degree with at least 5 years of relevant event experience or a Master’s degree with at least 3 years of relevant event experience.  Experience planning and executing special events in a museum or cultural institution is a plus.

Salary Information

This is one position being advertised at the IS-11 and IS-12 grade levels.  IS-11:  $66,510 annually (with promotion potential) and IS-12:  $79,720, including an excellent benefits package.  This is an indefinite trust (non-federal) position.

To apply, please send resume and cover letter to with the subject “Senior Special Events Coordinator”.  Applications will be accepted until midnight, Sunday, October 15th.

Questions?  Contact Abigail Karow at or (202) 633-3584

The Smithsonian is an Affirmative Action/Equal Opportunity Employer. Women, minorities, people with disabilities, and candidates of all backgrounds are encouraged to apply.

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