Production Assistant - Proceedings of the National Academy of Sciences

Washington D.C.
Sep 29, 2017
Nov 14, 2017
Analyst, Research
Full Time

The National Academy of Sciences, National Academy of Engineering, and National Academy of Medicine work together as the National Academies of Sciences, Engineering, and Medicine to provide independent, objective analysis and advice to the nation and conduct other activities to solve complex problems and inform public policy decisions. The National Academies also encourage education and research, recognize outstanding contributions to knowledge, and increase public understanding in matters of science, engineering, and medicine.


The Proceedings of the National Academy of Sciences (PNAS) is the National Academy of Science's official peer-reviewed journal of original scientific research. Since its establishment in 1914, it publishes cutting-edge research reports, commentaries, reviews, perspectives, colloquium papers, and actions of the Academy. Coverage in PNAS spans the biological, physical, and social sciences.




The Production Assistant assists in coordinating digital and print production for weekly journal and other assigned content. Ensures all components of a manuscript, inclusive of permissions and licenses, have been finalized prior to final release. Proofreads and completes quality control checks for assigned content. Performs data entry with a high degree of accuracy, generates reports from tracking systems and completes reports on publication metrics.


Working under general guidance and supervision, incumbent’s primary duty is performing tasks to facilitate the on-time production of PNAS to high quality standards, including skilled administrative and clerical functions related to producing published material.




1. In rotation with other staff, support vendor query follow-up and resolution.


2. Completes issue release tasks to schedule requirements and coordinate production workflows.


3. Manage daily manuscript release list.


4. Process permissions issues for internal editorial teams and, as needed.


5. Support weekly image forensics tracking and article tracking.


7. Support web quality control tasks.


8. Data entry and other duties as assigned.





Proficiency in Microsoft Office Suite (Word, Excel, Access). Ability to work productively and calmly under the pressure of tight publication deadlines and to work simultaneously on several and varied projects. Knowledge of current prepress and printing technology. Ability to prioritize work and the flexibility to change directions as the job dictates. Ability to solve problems with supervisory consultation or by following procedures. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication. Excellent communication skills with a proven ability to effectively interact with all levels of employees.

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