Department Administrator, Department of Art & Art History - Georgetown College

Washington D.C.
Sep 22, 2017
Oct 16, 2017
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Department Administrator, Department of Art & Art History - Georgetown College

The Department of Art and Art History in Georgetown College at Georgetown University has four units: two undergraduate programs (Studio Art and Art History), one MA program (Art and Museum Studies), and multiple art galleries (the Lucille M. and Richard F.X. Spagnuolo Gallery and the new Maria and Alberto de la Cruz Gallery). The Department Administrator is at the heart of a vibrant, creative community of artists, scholars, and students.

The Department Administrator assumes substantial independent management of the operation of the department and supervises the work of the full-time Administrative Assistant/Department Coordinator. Reporting to the Department Chair, the Department Administrator has duties that include, but are not limited to:

  • Serves as a resource to the department on university human resource and faculty appointment policies and procedures, and handles payroll, purchasing, and accounts payable matters. 
  • Oversees complex administrative processes and manages smooth day-to-day operations of the department.
  • Assists Program Directors with course scheduling for each academic term; assists the Chair and Committee Chairs in preparation of dossiers for tenure and promotion; and coordinates space requests for teaching, events, department programs.
  • Serves as a Department Administrator in the College re finance, business operations, and recruitment/hiring, with a dotted line reporting relationship to the Senior Associate Dean for Finance and Administration of Georgetown College. 
  • Serves as the main point of contact for faculty and staff and other university administrators and interacts with all persons and organizations that conduct business with the department.
  • Maintains a good working relationship with the faculty and staff in order to support the research, instructional and service missions of the department.
  • Works closely with the Chair, the faculty, and a Department Coordinator, ensures sound financial operations and strong management of personnel and programs.
  • Cultivates and maintains an array of procedures knowledge and sustained attention to detail in management and reporting.
  • Maintains professional, cordial working relationships with all members of the department and all others who visit and conduct business with the department.


  • Bachelor's degree
  • 3 years of financial management, office management, and administrative coordination experience, preferably in an academic setting  
  • 3 years of supervisory experience
  • Proficiency in Microsoft Office Suite, with a mastery of Excel (for example, pivot tables, VLOOKUPs, macros) and experience and/or familiarity with managing large volumes of data and database queries
  • Attention to detail and ability to multi-task and prioritize
  • Professional, service-oriented demeanor
  • Preference for knowledge of Georgetown University human resources/faculty appointment policies and procedures as well as Georgetown Management System (GMS) (Workday) system experience

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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