Construction Office Administrator

Employer
Control Tec Inc
Location
Baltimore, MD
Posted
Sep 15, 2017
Closes
Sep 18, 2017
Function
Administrative
Hours
Full Time
Construction office administrators are able to read and understand construction terminologies on documents such as building plans. They also need strong communication, computer and technical skills, as the job usually involves conveying construction information to project managers and other users, maintaining construction information databases and operating office equipment such as blueprint scanners. Construction office administrators should be capable of multitasking, because at any given time they might have to talk to contractors on the phone while looking up construction files. Job Costing Purchase Orders AIA contract billing and service ticket work for client billing. Creating partial and final waivers for subcontractor payments. Preparing and printing vendor, subcontractor, and Employee reimbursement checks. RFI's , change orders internal protocols, respond to emails. Coordinate construction schedule. Coordinate with middle management. Coordinate with Clients. Coordinating with Warehousing. Serves as the go to person on all construction jobs. Chair hold weekly project meetings. A construction office administrator serves as a point of contact between the company and its mid manager, contractors and clients. When the company wants to invite specific contractors to bid for an upcoming building project, for example, the administrator oversees the preparation of ''invitation to bid'' letters and sends them to the potential contractors. If a client calls the office to ask about the status of his building project, the administrator may review the project status reports and update the client accordingly, or refer him to the project's manager Minimum of 4 years or more in managing people in an office environment. Some college preferred. Strong organizational skills with an attention to detail. Above average in problem solving and time management skills. Must self motivate that requires lots of communication with vendors, contractors, and other departments. Superior verbal and written communication skills. Computer illiterate in Microsoft Outlook, Excel, Power Point, and Timberline. Works well under tight deadlines while still maintains a high level of professionalism and integrity.