Office Manager

The Minority Corporate Counsel Association (MCCA)
Washington, DC
Sep 15, 2017
Sep 20, 2017
Full Time
Office Manager In this newly created position as Office Manager you will be joining our team at a critical time in our growth. (We currently have a staff of eight, with anticipated growth to a team of twelve by 2017 year-end.) Your input will help shape our future, bridging the gap between staff needs and strategic membership growth. We will rely on you to manage the office needs (vendor management, supply inventories, etc.) while keeping projects running efficiently and on time. You will work closely with and in support of the executive leadership team (primarily the CEO and the COO) while supporting the smooth daily execution of operations across the association staff. Keeping meticulous checklists and maintaining organization of all office records, you will quickly become the go-to person for anything your colleagues' might need - from new hire onboarding to file management, to computer issues and ordering supplies, and everything in-between. Your success will be driven by your ability to keep office operations running smoothly so that the rest of the staff can focus on what they each do best. The Minority Corporate Counsel Association (MCCA) was founded in 1997 to advocate for the expanded hiring, retention, and promotion of minority attorneys in corporate law departments and the law firms that serve them. Through the collection and dissemination of information about diversity in the legal profession, MCCA takes an inclusive approach to the definition of "diversity." Our research addresses issues of race/ethnicity, gender, sexual orientation, disability status, and generational differences which impact the legal profession's workforce. Now is an exciting time to join MCCA, with several new team members coming onboard. Your first year will focus primarily on managing a multitude of administrative needs such as management of contracts, file sharing, and ordering of supplies, project support, and streamlining workflow processes. Responsibilities of the Office Manager You will manage all administrative functions of the office, to include: Manage and maintain storage area and files (both physical and digital records). Monitor office supply inventory levels and proactively order needed office supplies. (This includes everything from paperclips to computers to furniture.) Work closely with outside vendors to troubleshoot and resolve issues. Handle questions and concerns regarding staff benefits, including Cobra and 401(k). Assist event planners with conference logistics. This may include tracking of supplies being shipped to the site and coordination of sponsorship contracts and payments. Draft basic HR policies and standard operating procedures. Work with outside counsel to update the employee handbook. Work closely with staffing agency partner to screen, interview, and hire new employees. Provide programmatic support, as needed. This includes tracking of consultants who take accreditation courses, managing state-specific registration forms and payments, and working with finance to handle payments for conference-related items. Evaluate office operations and propose ideas for new ways to streamline the work. This involves evaluation of inefficiencies and cost/benefit analyses of proposed solutions to eliminate redundancies in office processes. Engage in process improvement work. Special projects designed to improve processes may include running reports, conducting research, and providing feedback on results. Qualifications of the Office Manager 4 or more years of experience serving in an office management capacity. Some exposure to human resources concepts a plus. Experience developing processes and procedures. Solid proficiency with Microsoft Office applications. A commitment to diversity and inclusion. Bachelor's degree is preferred but not required. Attributes of the Office Manager Organized. Your attention to detail is supported by your excellent organizational skills. You efficiently track the necessary details and effectively disseminate information. You thrive on checklists and advance planning, and keep things running smoothly. Discrete. You are the model of tact and discretion. While you are friendly to all, you divulge nothing confidential to anyone. You respect and maintain confidentiality. Rapport-builder. You value working in a cohesive team environment. Colleagues respect you for your knowledge and abilities. All find you sincere, approachable, and responsive. Proactive problem solver. You don't wait for things to happen or to be told to do something - you initiate action and make things happen. You have the keen ability to determine what is working and what is not, and take action to lead in the right direction. Service driven. You have a strong enthusiasm for customer service, both internally with colleagues and externally with members, vendors, and stakeholders. You easily reprioritize to seize opportunities, yet remain resolutely focused on long-term priorities. Comfortable with change. You understand that what we need today may be different than what we need tomorrow, and you are flexible to changing and improving as we go. Builder. You are curious with lots of new ideas. You build from the ground up, keeping an eye on the bigger picture as you navigate and innovate through challenges with a sense of fortitude. You figure out what needs to happen to "get things done." What's Attractive to the Right Office Manager Candidate? This is a pivotal time in our growth. This role is yours to build as you will play an active role in designing the future of MCCA, improving our processes and ensuring we are set up for success in every area. If you find a better way, we want to know. You will have a unique vantage point. Involved in every aspect of our work, you will understand how our business operates and how to connect all parts of the whole. This role will broaden your horizons. Working at MCCA will give you the opportunity to interact with elite partners of law firms and general counsel of Fortune 500 companies. Our culture encourages a healthy work/life balance. You will be able to leave work at work and will not be required to be "on-call" once you leave the office. We offer a competitive salary and benefits to include medical and dental insurance, transportation allowance, 15 days paid vacation, holidays, short-term and long-term insurance, and more. To Apply for the Office Manager position with MCCA: Simply email your resume to Aileen Hedden at [Click Here to Email Your Resume] with "MCCA - Office Manager / 2017-2216 CB" as the subject of the email. Staffing Advisors is committed to helping our clients create a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law. Some positions may require pre-employment screening potentially including a criminal background check, verification of academic credentials, licenses, certifications, and/or verification of work history. 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