Bureau of Engraving & Printing - Administrative Assistant

Employer
Dunbar Armored
Location
Springfield, VA
Posted
Sep 15, 2017
Closes
Sep 18, 2017
Function
Administrative
Hours
Full Time
DEPARTMENT: Air Courier Operations STATUS: ExemptREPORTS TO (POSITION): _General Manager, BEP Operations JOB SUMMARYMonday through Friday $15.50 /hourFull TimeBenefits after 60 daysTo perform general accounting/office duties, related to the preparing and transmitting of the monthly BEP billing report and processing airline and/or ground support invoices for payment.The essential functions of this position are:1. Prepares billing documentation on a weekly basis utilizing BEP schedule, airline airway bills, cargo rates, and Federal Reserve shipment requisitions.2. Monitors freight costs overall to ensure lowest air cargo rates are utilized.3. Reconciles and update sentries on billing report with BEP schedule (projected vs actual). Submit billing report to Headquarters on the 15* and end of month.4. Writes request for payments for airline invoices/ground support based on billing report. Forward to Headquarters for processing.5. Files originals of all completed and approved airway bills in appropriate binders.6. Communicates with airline/ground support billing personnel with discrepancies in cargo rates, paid invoices, etc.7. Responsible for BEP petty cash, including auditing expenses for payment, submitting petty cash reimbursement to Headquarters, and balancing funds.8. Maintains personnel files on BEP staff.9. Assists coworkers in BEP scheduling assignments/projects.10. Other duties as required.The minimum Knowledge, Education, Experience, Skills, and/or Abilities required to perform this job are, including any physical requirements:1. Must be at least 21 years of age.2. Previous supervisory/managerial experience preferred.3. Must possess and maintain a valid driver's license with a driving record acceptable to Dunbar.4. Must have good communications skills (written and oral) and good interpersonal skills toCommunicate with airline and ground support billing personnel.5. Must have a High School education and good mathematical skills.6. Must have (1) year experience in general accounting or clerical duties.7. Experience with mainframe or personal computer preferred.Dunbar is proud to be an Equal Opportunity Employer - Minority/Female/Disabled/Veteran. All qualified applicants will be considered for employment without regard to their race, gender, religion, disability, veteran or other protected status. We are committed to providing reasonable accommodation to applicants with disabilities.