Production Support Specialist
Overview LMI is a not-for-profit government consulting firm, dedicated exclusively to advancing the management of the government. As a not-for-profit company, we deliver the best value for the government dollar as all revenues are directed to our mission of advancing government rather than to delivering shareholder value. We operate completely free of political and commercial bias, and we are entirely aligned with the goals of our clients. Our clients value our not-for-profit status and specialized services in logistics, intelligence, homeland security, health care, and energy and environment markets. We believe government can make a difference, and we seek talented, hardworking people who share that conviction. Responsibilities This work would be performed on-site at government facilities in the Northern Virginia area and in Washington DC.PRINCIPAL DUTIES AND RESPONSIBILITIES:(Essential Job Functions)Production Support Specialist will be responsible for processing documentation, providing records management support, updating web-published regulations, and providing general administrative and project support. Key responsibilities include:Process (write and format) Federal Register documentation:Drafting amendatory instructions according to details given by the Government's PM. These details will be related to Office of the Federal Register (OFR) requirements.Drafting, reviewing, editing, organizing and preparing documents for the Government PM's review, according to OFR requirements for publication.Providing executive administrative support to the Regulatory Secretariat Division.Providing general and technical support related to administrative matters.Providing support in the preparation of deliverables.Proofreading documents for accurate spelling, grammar, and punctuation.Submitting completed documents to the owning analyst for review and approval to publish.Submitting documents to the Office of the Federal Register electronically or in hard copy for publication.Provide records management support of official documents including:Ensuring that all documents created and received are filed and preserved according to the Regulatory Secretariat Division's naming conventions and standards, and procedures, and techniques established in the organization.Filing and preserving incoming emails and their attachments according to the Regulatory Secretariat Division's naming conventions and standards, and procedures, and techniques established in the organization.Update regulations with Adobe FrameMaker Desktop Publishing software, Version 12 or 15 including:Making revisions to the FrameMaker files as specified in the Federal Register publications and General Services Administration (GSA) Orders.Proofreading files (FrameMaker and Word) to ensure revisions are accurate and concise.Submitting updated files to the webmasters for upload to the respective regulation web site and proofreading for accuracy the files placed in staging.Sample deliverables include the following per approved Agency schedule. All deliverables shall be supplied to the COR or designee, via electronic format or in written form as requested by the Government. All applicable deliverables will be compatible with the Microsoft Office Suite and FrameMaker Versions 12 or 15.Provide administrative/project support to the Ombudsman for a minimum of four hours daily to include, but not limited to:Support the Government in the monitoring progress of the five teams supporting GSA's Reverse Industry Training sessionsUtilizing Project Plan and Work Breakdown Structure (WBS) provided by the Government to ensure team tasks are met within prescribed timeframes.Documenting team progress and meet weekly with Ombudsman for updates using established Government reports and templates.Managing and carry out assignments, such as scheduling meetings, sending invitations, reserving conference rooms, submitting tickets for IT Support for meetings, as necessary, etc.Attending meetings with Ombudsman, take detailed notes and provide written recap of meetings.Supporting Ombudsman in managing all aspects of event logistics as detailed in Item D above. Qualifications One year's experience working with government contracting . Should be comfortable working in a client/consultant environment.Bachelor's degree required.Strong proofreading skills.Excellent written and oral communication skillsExperience working with Adobe FrameMaker Desktop Publishing software, Version 12 or 15 (or demonstrated plan to learn).Ability to pass a basic background investigation.If not in the Washington DC metropolitan area, ability to re-locate immediately. If in the Washington, DC metropolitan area, ability to travel to and work onsite at client site.Working knowledge of Microsoft Office Suite and project management tools required (Microsoft Word, Powerpoint, Project, Excel).Experience supporting all aspects of event logistics (scheduling meetings, sending invitations, reserving conference rooms, submitting tickets for IT Support, as necessary, etc.).Ability to work independently and as part of a team.Additional skills desired, but not requiredRelated software packages such as Visio, Adobe, etc., are a plus.Knowledge of Federal Register publication requirements.