Human Resources Assistant

Employer
My Eye Dr.
Location
Vienna, VA
Posted
Sep 14, 2017
Closes
Sep 18, 2017
Function
Human Resources
Industry
Other
Hours
Full Time
POSITION SUMMARY The HRA is responsible for providing clerical and administrative support within the HR department to ensure the effective and timely management of all HR related functions and records. The HRA will be located in Region 2 Home Office; however, the HRA will support all 3 Regions of MyEyeDr, as required. ESSENTIAL DUTIES AND RESPONSIBILITIES * Point of contact for new hire onboarding process, accountable for ensuring all new hire documents are completed prior to associate start date; * Follow up with new hires as needed for necessary paperwork; * Assist in communicating new hire information to the field; communicate any delays or issues with start date to field and HR team; * Entry of all new hire data into HRIS data systems; * Conduct reference checks, background checks, salary verifications, employment verifications, and unemployment claim verifications; * Data entry into Guardian/E-Verify systems (i-9); * Complete daily data entry of Personnel Change Forms (PCFs) into HRIS system; * Daily maintenance and oversight of the HR New Hire/Termination data; * Routinely run various ad hoc reports and documents to provide current personnel information to HR Management team; * Upload information as directed to the MED Share Point site (MyEyeShare); * Work with General Managers and District Managers on employee recognition efforts; * Assist Recruiting team with follow up calls, as needed; * Assist Compensation and Benefits Manager with the facilitation of the annual Open Enrollment process and other annualized employee related events; * Assist HR team with the facilitation of the performance review process, including the tracking of completed reviews, sending reminder notifications to delinquent managers and filing of documents in the appropriate personnel records; * Participate in audits of company HR practices and assist in the development and implementation of policy/procedure to address opportunities for improvement and/or changes in business requirements; * Ensure appropriate HR documentation is filed into confidential employee files on a daily basis; * Greet patients/walk-ins that enter that Region 2 Corporate Office; * Gather and distribute mail and faxes to all inboxes; * Order Region 2 Corporate supplies, as directed; * Prepare and distribute anniversary and birthday cards to Associates, as requested; * Other duties, as assigned by the VP of HR or the Senior Manager of HR EXPERIENCE AND QUALIFICATIONS * AA or bachelors degree in HR or related discipline is preferred. PHR may be substituted for degree. * Prior experience within an HR department is preferred. * Experience in all aspects of Microsoft Office including Word, Excel and Power Point. * Working knowledge of HRIS systems is preferred. KNOWLEDGE, SKILLS AND ABILITIES * Demonstrated ability to maintain high levels of confidentiality. * Demonstrated ability to work with a high degree of attention to details. * Demonstrated success working within an office environment addressing a variety of internal customer requirements and requests. * Demonstrated ability to establish positive rapport and build collegial relationships within various departments of the organization to maximize the efficient flow of information and focus on customer-service. * Demonstrate strong communication skills (oral and written) with the ability to communicate effectively. * Proven ability to manage priorities in a fast paced, entrepreneurial environment. * Ability to multi-task, set priorities and ensure deadlines are met. * Demonstrated proficiency in utilization of automated equipment and systems standard to a general office environment. * Strong computer software and data input skills, with high speed and accuracy. PHYSICAL DEMANDS * This position requires the ability to communicate and exchange information, utilize equipment necessary to perform the job, and move about the office. WORK ENVIRONMENT * This position is performed in a traditional office environment. * Some local (same day) travel may be required.POSITION SUMMARY The HRA is responsible for providing clerical and administrative support within the HR department to ensure the effective and timely management of all HR related functions and records. The HRA will be located in Region 2 Home Office; however, the HRA will support all 3 Regions of MyEyeDr, as required. ESSENTIAL DUTIES AND RESPONSIBILITIES * Point of contact for new hire onboarding process, accountable for ensuring all new hire documents are completed prior to associate start date; * Follow up with new hires as needed for necessary paperwork; * Assist in communicating new hire information to the field; communicate any delays or issues with start date to field and HR team; * Entry of all new hire data into HRIS data systems; * Conduct reference checks, background checks, salary verifications, employment verifications, and unemployment claim verifications; * Data entry into Guardian/E-Verify systems (i-9); * Complete daily data entry of Personnel Change Forms (PCFs) into HRIS system; * Daily maintenance and oversight of the HR New Hire/Termination data; * Routinely run various ad hoc reports and documents to provide current personnel information to HR Management team; * Upload information as directed to the MED Share Point site (MyEyeShare); * Work with General Managers and District Managers on employee recognition efforts; * Assist Recruiting team with follow up calls, as needed; * Assist Compensation and Benefits Manager with the facilitation of the annual Open Enrollment process and other annualized employee related events; * Assist HR team with the facilitation of the performance review process, including the tracking of completed reviews, sending reminder notifications to delinquent managers and filing of documents in the appropriate personnel records; * Participate in audits of company HR practices and assist in the development and implementation of policy/procedure to address opportunities for improvement and/or changes in business requirements; * Ensure appropriate HR documentation is filed into confidential employee files on a daily basis; * Greet patients/walk-ins that enter that Region 2 Corporate Office; * Gather and distribute mail and faxes to all inboxes; * Order Region 2 Corporate supplies, as directed; * Prepare and distribute anniversary and birthday cards to Associates, as requested; * Other duties, as assigned by the VP of HR or the Senior Manager of HR EXPERIENCE AND QUALIFICATIONS * AA or bachelors degree in HR or related discipline is preferred. PHR may be substituted for degree. * Prior experience within an HR department is preferred. * Experience in all aspects of Microsoft Office including Word, Excel and Power Point. * Working knowledge of HRIS systems is preferred. KNOWLEDGE, SKILLS AND ABILITIES * Demonstrated ability to maintain high levels of confidentiality. * Demonstrated ability to work with a high degree of attention to details. * Demonstrated success working within an office environment addressing a variety of internal customer requirements and requests. * Demonstrated ability to establish positive rapport and build collegial relationships within various departments of the organization to maximize the efficient flow of information and focus on customer-service. * Demonstrate strong communication skills (oral and written) with the ability to communicate effectively. * Proven ability to manage priorities in a fast paced, entrepreneurial environment. * Ability to multi-task, set priorities and ensure deadlines are met. * Demonstrated proficiency in utilization of automated equipment and systems standard to a general office environment. * Strong computer software and data input skills, with high speed and accuracy. PHYSICAL DEMANDS * This position requires the ability to communicate and exchange information, utilize equipment necessary to perform the job, and move about the office. WORK ENVIRONMENT * This position is performed in a traditional office environment. * Some local (same day) travel may be required.