Property Administrator

Employer
JLL
Location
Washington, DC
Posted
Sep 11, 2017
Closes
Sep 18, 2017
Function
Administrative
Hours
Full Time
SUMMARY The Property Administrator's primary responsibility is to maintain positive relations between building tenants and owners and JLL's property management team and assist property management team in the operations of a property. The specific areas that position will focus on include administrative duties, accounting, operations and tenant relations. ESSENTIAL FUNCTIONSProvides direct administrative support to Management and Chief Engineer.Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended.Maintain and update employee, client and customer contract data bases.Organize, compile and prepare reports for distribution.Organize department lunches, meetings, events and business travel.Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm.Enforce compliance with insurance requirements among tenants.Establish the new tenant welcome and orientation program.Develop, revise, and coordinate implementation of property manual within portfolio.Process accounts payables (A/P) and accounts receivables (A/R).Obtain completed W-9's from all vendors.Assist team with budget preparation.Assist management with monthly reporting.Responsible for monthly MES bill-back to clients.Responsible for invoicing tenants for any damage which they are directly responsible for.Prepare tenant memos and all communications as directed be manager.Responsible for SharePoint management and document loading.Follow up on all tenant requests to ensure completed to satisfaction.Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary.Prepare monthly tenant newsletter, daily security and janitorial reporting.Maintain daily tenant, employee and contractor's contact.Assist the team with updating and implementing new property on-boarding.Review tenant services requests daily and note completion.Ensure that Best Practices and Core Charters are implemented at the property.Provide copies of utility invoices or information to either Servidyne or Energy Star monthly.Distribute documents to Lease Administration.Scheduling use of materials to be moved into or out of property.Draft contracts as requested by managers within 24-48 hours of the request.Enter work orders into 360 for maintenance requests.Prepare and lead Quarterly table top discussions with Team Members.Collect HVAC PM Service contracts from Tenant's in accordance with the Lease Agreement on an annual basis. EDUCATION AND EXPERIENCEHigh School diploma or general education degree (GED).Bachelor's degree, preferred1 - 3 months of related experience KNOWLEDGE, SKILLS, AND ABILITIESAbility to interpret a variety of instructions both written and orally.Proficient knowledge of Microsoft Word, EXCEL, and PowerPoint. HOURSMust be able to work overtime, as required. About JLL JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. A Fortune 500 company, JLL helps real estate owners, occupiers and investors achieve their business ambitions. In 2016, JLL had revenue of $6.8 billion and fee revenue of $5.8 billion and, on behalf of clients, managed 4.4 billion square feet, or 409 million square meters, and completed sales acquisitions and finance transactions of approximately $145 billion. At the end of the second quarter of 2017, JLL had nearly 300 corporate offices, operations in over 80 countries and a global workforce of more than 80,000. As of June 30, 2017, LaSalle Investment Management had $57.6 billion of real estate under asset management. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit www.jll.com. JLL is focused on winning in the marketplace and being the industry leader, executing better than anyone else and innovating to create great products and services. We operate in an atmosphere of excellence, integrity, respect and trust. We bring a sense of teamwork, inclusion and diversity in everything we pursue. Our clients see the results as we address their needs, solve their problems and bring new ideas. As a distinguished market leader, we offer challenging career opportunities in an exciting environment. Our future success as a firm depends on our ability to attract, develop and retain the very best people in the business. Our values define who we are, underscore our commitment to clients and provide direction for everything we do. Our unique culture has been recognized by industry experts and our peers. We are: * A "best company to work for' in multiple locations around the globe, including Chicago, San Francisco, London, Ireland, Shanghai and Hong Kong * World's Most Ethical Companies from Ethisphere Institute for seven consecutive years * America's 100 Most Trustworthy Companies from Forbes Magazine * #1 Top Corporate Real Estate Firm 2013 from Watkins Research Group, Inc. for six consecutive years This partial list of awards demonstrates our record of achievement and our commitment to fostering an award-winning culture. For further information, visit www.jll.com. Information Security Statement Employees are expected, at all times, to perform their responsibilities in accordance with the JLL Code of Business Ethics and the firm's corporate policies. Employees granted access to the firm's information technology are expected to follow the firm's guidance designed to promote best practices for information security, data privacy and the appropriate use of technology systems. JLL is committed to developing and maintaining a diverse workforce, and strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship. Please visit www.JLL.com for additional information on JLL's commitment to equal opportunity.