Human Resources Generalist (entry- to mid-level)
The National Association for College Admission Counseling (NACAC) has an opening for a human resources generalist in the Human Resources Department. It is a true entry- to mid-level HR generalist position with exposure to many areas of HR supporting two offices in Arlington, VA. The human resources generalist assists the director of human resources and administration with the management of NACAC's benefits, performance management, staffing, employee relations, and payroll programs. The position would be ideal for an HR professional who is recently-certified (PHR or SHRM-CP) or has proven HR knowledge through a combination of education and 2 to 4 years' experience in human resources. The HR team works together to ensure that all human resources processes and policies are carried out in a manner that is fair and compliant with all applicable laws and supportive of the needs of NACAC and its employees. NACAC is an education association of more than 16,000 postsecondary and secondary schools, organizations, counselors, and college admission and financial aid officers that work with students as they make the transition from high school to postsecondary education. NACAC offers competitive compensation, an excellent benefits & retirement package, and a convenient location between the Courthouse and Clarendon metro stations in Arlington, Virginia. RESPONSIBILITIES: Employment/ Employee Relations * Regularly reviews communications from the Department of Labor, Virginia Department of Labor and other sources of human resources and employment information to keep up to date on actions related to employment, assure legal compliance and minimize risks. * Assists the director of human resources and administration with monitoring regulatory changes, trends, and NACAC staff feedback to inform recommending program improvements, updates and additions for NACAC's human resources programs, primarily with respect to benefits and payroll administration but may include other areas as requested. * Prepares hire letters and new hire folders. * Assists with new hire orientation. * Generates employee evaluation and review forms. * Scans and files payroll, benefits and employment documents. * Maintains personnel files and information in a confidential manner, verifies and updates information as necessary. * Serves as back-up to respond to requests for employment verification, references, and unemployment claims, in the absence of the associate director. * Provides back-up support for the recruitment process in the absence of the human resources coordinator or as requested, including assisting with recruitment strategy and writing and placing ads. Benefits * Assists with managing the following benefits as assigned or requested: 403(b) and 457(b) retirement plans, group medical, short-term disability, long-term disability, life and AD&D, employee assistance plan, supplemental insurances, medical and dependent daycare flexible spending accounts, and workplace banking. * Processes enrollments; provides benefit education to new, ongoing, and potential employees; and researches and resolves any complications. * Orders benefits supplies and downloads updated materials as needed. * Serves as back-up point of contact for benefit brokers, vendors and third party administrators for questions about benefit administration. * Assists with preparation of annual Form 5500 and Form 8955-SSA filings, non-discrimination testing, and updating plan documents and communications. * Manages employee leave time for proper record keeping and payment. * Assists with completion of annual workers' compensation audit. Payroll and Compensation * Records and processes information and benefit changes, liens and garnishments to ensure accurate record keeping and proper deductions. * Processes biweekly payroll. Other * Updates salary and benefits, staff information, anniversary, and birthday reports. * Assists with gathering operational, financial, and census data for compensation and benefits reporting and surveys, as requested. * Supports the annual audit process. Assists with reconciliations of payroll and benefit general ledger accounts. * Reviews invoices and prepares check requests and journal entries. * Provides lunch time coverage and back-up for the front desk receptionist per scheduled rotation or as required. * Additional tasks or projects as assigned. PREFERRED QUALIFICATIONS: * HR-related master's degree, Professional in Human Resources (PHR) certification or SHRM Certified Professional certification (SHRM-CP), helpful but not required. * Familiarity with third-party payroll systems preferred, ADP especially helpful. REQUIRED QUALIFICATIONS: Education * Bachelor's degree in human resources, psychology, business, or related field. Experience * Minimum three years' experience in human resources. HR-related master's degree, PHR, or SHRM-CP certification can substitute for one year of experience. Knowledge, Skills, and Abilities * Mid-level human resources knowledge in the areas of employment law, employee relations, compensation, benefits, and employee relations, including but not limited to ADA, ADEA, COBRA, EPA, ERISA, FLSA, FMLA, GINA, HIPAA, IRCA, NLRA, ACA, and Title VII of the Civil Rights Act. * Basic accounting and math knowledge. * Impeccable attention-to-detail. * Ability to demonstrate high level of fairness and trust with staff and association leadership. * High level of integrity and adherence to maintaining confidentiality. * Ability to manage multiple projects simultaneously while meeting deadlines. * Ability to work with frequent disruptions and reprioritize area of focus frequently. * Ability to act independently with minimal oversight, displaying sound judgment on a day-to-day basis. * Ability to communicate effectively in writing and orally with all levels of staff, vendors, and association leadership in a personable and professional manner. * Strong understanding of nonverbal communication and interpersonal skills, including the ability to negotiate complex interactions. * Strong organization skills. * Excellent analytical and problem solving skills. * Creativity in the development and improvement of human resources services. * Knack for identifying data anomalies and persistence in finding and implementing solutions. * Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook). * Basic HTML skills. TO APPLY: Interested candidates are required to submit a cover letter, salary requirements and resume. Applications may be submitted via email to [Click Here to Email Your Resume] or via NACAC's Career at Staffing agencies are not being used for this search. EOE M/F/D/V/SO. NACAC is an equal opportunity employer.