Assistant Director - Office of Congressional and Government Affairs

Location
Washington D.C.
Posted
Sep 13, 2017
Closes
Oct 03, 2017
Function
Executive, Director
Industry
Engineering
Hours
Full Time

The National Academy of Sciences, National Academy of Engineering, and National Academy of Medicine work together as the National Academies of Sciences, Engineering, and Medicine to provide independent, objective analysis and advice to the nation and conduct other activities to solve complex problems and inform public policy decisions. The National Academies also encourage education and research, recognize outstanding contributions to knowledge, and increase public understanding in matters of science, engineering, and medicine.

 

The Office of Congressional and Government Affairs (OCGA) is the principal liaison office between the National Academies of Sciences, Engineering, and Medicine and Capitol Hill. OCGA activities include:

  • negotiating legislative requests to the National Academies of Sciences, Engineering, and Medicine;
  • monitoring current legislation and relevant congressional activities;
  • coordinating briefings to Congress for the National Academies of Sciences, Engineering, and Medicine;
  • responding to inquiries from congressional offices; 
  • reviewing and advising on the congressional testimony of representatives of the National Academies of Sciences, Engineering, and Medicine;
  • distributing the National Academies reports to interested members of Congress and federal officials;
  • preparing an annual Report to Congress in conjunction with the Office of News and Public Information.

 

JOB SUMMARY:

 

Represents the National Academies’ interests before Members of Congress, their personal and committee staffs, state and local governments, and the Executive Office of the President.  Tracks legislation and select regulations pertaining to the National Academies’ programs.  Coordinates research projects and assists in maintaining relationships with organizations that have similar legislative or regulatory interests.  Oversees maintenance of records on bills, public laws and the development of certain regulatory policies.

 

Establishes processes and procedures to ensure the effective and efficient operation of the office.  Has authority to take whatever action deemed advisable or necessary, subject only to organizational and departmental policies and rules.  Provides innovative solutions to complex problems that impact the National Academies.  Serves a resource and mentor to others.  Supervises employees.

 

ESSENTIAL JOB DUTIES:

 

1. Manages day-to-day operations of the office.  Serves as office manager and financial officer.  Prepares office budgets, approves and reconciles expenditures.  Serves as the unit liaison to the Office of Human Resources and as Financial Officer to OCFO.  Coordinates personnel matters.

 

2. Assists Executive Director, Office of Congressional and Government Affairs (OCGA) with projects and presentations.  Prepares congressional correspondence.  Prepares legislative reports for internal and external use.

 

3. Coordinates and reviews congressional testimony and proposed legislation. Coordinates and develops briefings and special events.  Coordinates and supervises dissemination of materials.

 

4. Supervises assigned OCGA staff.  Plans and assigns personnel for given projects or tasks. Trains and develops employees to successfully perform current responsibilities and encourages development of staff for future roles.  Cultivates a work environment that fosters teamwork.  Interprets and ensures consistent application of organizational policies.  Initiates personnel actions, including performance and compensation reviews and disciplinary actions. 

 

5. Prepares and assembles documentation for Lobbying Disclosure Memoranda for the OCFO/Internal Revenue Service.

 

6. Ensures the continuous flow of information and assignments between the staff and the Executive Director, OCGA.

 

7. Maintains an appropriate standard of confidentiality.  When handling secure, privileged, sensitive, or confidential information and matters, maintains strict confidence and exercises care to prevent disclosure to others.  Accesses confidential information for work-related reasons only, following the policies and procedures of the organization. Ensures that any privileged, sensitive, or confidential information is securely stored, disposed of, and transmitted according to the Institutional guidance.  Ensures procedures are in place to maintain and protect confidentiality and to prevent disclosure.  Trains and updates staff/team members on these issues periodically. 

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: 

 

Ability to solve intellectual problems of substantial variety and complexity using originality and ingenuity.  Ability to operate using substantial latitude for independent judgment and action.  Ability to manage and maintain privileged, sensitive, and confidential information and matters appropriately.  Experience working in complex environments with a high degree of organizational effectiveness.  Ability to work successfully in a team environment and to form and maintain effective teams.  Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication.  Excellent communication skills with a proven ability to effectively interact with all levels of employees.


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