Commercial A/R & Billing Administrator
Job Description AJ Dwoskin & Associates, Inc., a northern Virginia based property Management Company, is seeking a talented individual with attention to detail to assume the role of Commercial Accounts Receivable & Billing Administrator, based out of our corporate office in Fairfax. This position is responsible for the day-to-day commercial lease administration and corporate accounts receivable functions. Responsible for accurately and timely billing lease charges including rents, fees, utilities, real estate taxes and common area costs. Monitor and reconcile eligible costs. Mail or e-mail tenant statements and correspondence. Post payments to tenant ledgers or general ledger accounts. Read lease documents and enter lease terms into the Yardi system Process tenant move-ins, move-outs, security deposits receipts and refunds Post tenant charges and credits Research discrepancies for tenant accounts Review prepaid and delinquency report Work closely with collections manager regarding past due accounts, late payments and suit list Review and post cash deposits to appropriate accounts Ensure receivables are recorded in a timely manner Bill real estate tax and CAM estimates and reconciliation amounts Prepare tenant bill backs and rent increase letters Monitor renewals and options Maintain an organized accounting filing system Assist with period closeouts (monthly) Generate reports and ad hoc analysis for management Work with accounting staff in the annual budget preparation process Ensure tenants are being billed accurately, timely and efficiently in accordance with lease terms Communicate with tenants regarding billings and payments Other projects and duties as assigned Qualifications: Experience with commercial real estate and/or property management industries, and advanced written and oral communications skills, including the ability to present ideas and suggestions clearly and effectively and to work with internal and external customers. Must be organized with a great attention to detail and verification of facts, proficient with Microsoft Office suite, specifically Excel, Word and Adobe Acrobat. Exceptional client service skills required. Must have the ability to develop and maintain recordkeeping systems and procedures, to maintain confidential records and information, and have a clear understanding of commercial lease terms. Experience performing tasks dealing with commercial real estate with an emphasis on lease auditing, lease administration, or lease accounting related to CAM and/or Operating Expense. Prior experience working with Yardi or similar property management systems. Ability to accomplish multiple tasks within the agreed upon timeframes through effective prioritization of duties and functions in a high-volume environment. Self-motivated, able to work independently to complete tasks and respond to department requests. The qualified candidate must be responsible, dependable, possess a "can do" work attitude and be a team player. Ability to work with little supervision and to seek help when needed. Qualified candidates are invited to apply within at firstname.lastname@example.org . Regretfully, only those being considered for an interview will be contacted by a representative of our Human Resources department. Please no agencies or staffing firms. Company Description AJ Dwoskin & Associates Property Management in the Northern Virginia Area.