Cooperative Purchasing Program Manager

Location
Washington D.C.
Posted
Sep 07, 2017
Closes
Oct 12, 2017
Function
Program Manager
Hours
Full Time

Metropolitan Washington Council of Governments

Job Description

Working Title:         Cooperative Purchasing Program Manager

Grade:                    09

Salary Range:        $76,672 - $90,000

 SUMMARY

This is a program management position reporting directly to the Contracts and Purchasing Manager and will work closely with the Deputy Executive Director and Executive Director, as well as staff, department directors and member jurisdictions.

The position will lead the Regional Cooperative Purchasing Program (RCPP) for the Metropolitan Washington Council of Governments responsible for planning and directing the ongoing activities of the RCPP. 

The position works with staff and COG member agencies to identify and facilitate cooperative purchasing opportunities that will benefit the region by leveraging savings through volume buying as well as promoting contract riding to realize cost savings on procurements. The position is also tasked with finding ways to create revenue to sustain and build the program. 

The work also requires coordination and communication directly with the Baltimore Metropolitan Council (BMC) in support of the Mid-Atlantic Purchasing Team, with local governments, suppliers, as well as COG staff.

EXAMPLES OF WORK

  • Organizes, facilitates, and manages individual cooperative purchases and acts as a “deal maker” in collaboration with participating organizations. Leads and coordinates regional cooperative purchasing program and manages supporting staff.
  • In collaboration with COG Contracts and Purchasing Manager, develops agendas and directly supports COG’s Chief Purchasing Officers Committee (CPOC).
  • Develops and implements tools to enable effective program communication including on-line listing of purchasing opportunities and communication systems to promote and facilitate cooperative purchases.
  • Develops an effective method to measure program effectiveness and member return on investment, working to achieve goal that each member receives at least twice the value of their membership dues.
  • COG lead spokesperson for cooperative purchasing program with peer technical audiences, buyers, and policy audiences
  • Coordinates with Government Relations and Membership Services Coordinator and Communications Office on development of marketing and outreach materials to promote benefits and participation in cooperative purchasing
  • Assembles and presents reports to senior management and other staff as required and prepares presentations and participates as required in conferences, meetings, and other public events.
  • Stays abreast of national best practices through engagement with peer organizations involved in cooperative purchasing and designs promotional and educational events on cooperative purchasing program

SUPERVISORY RESPONSIBILITIES

This position may supervise professional and administrative level position, and could oversee the work of contractors. 

May be involved in training employees; assigning, and directing work; providing input on performance appraisal; addressing complaints and resolving problems.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. Requires the ability to work on multiple projects with competing deadlines.

  • Ability to: exercise discretion and sound judgment; follow complex oral and written directions; work independently, efficiently, and in conjunction with others; ability to make decisions in accordance with established policies and procedures;
  • Thorough knowledge of business arithmetic and accounting
  • Strong coordination and organizational skills
  • Strong leadership and management experience, plus ability to work effectively with all levels of staff.
  • A working knowledge level of Microsoft Office and Microsoft Outlook are required. Experience with and continuing use of other software programs including website updating and online databases.
  • Demonstrate exceptional oral, written, and interpersonal communication skills and the ability to express ideas clearly and concisely and maintain effective working relationships with other employees, officials and the public. 

MINIMUM REQUIREMENTS

Education and Experience

Bachelor’s degree in Purchasing, Public Administration, Business Administration, Accounting, Finance or a related field of study is required.

Must have at least seven years of professional experience in business and administrative functions, five years of which must be professional experience in evaluating product and services specifications, vendor evaluation and selection, bid process for the procurement of goods and services, and at least three year’s management/supervisory experience in directly related field.

Must have a strong familiarity with various products, services and market structures particularly by local government agencies. Strong marketing experience in those markets.

Strong accounting, revenue and expense forecasting and reporting experience. Knowledge of cooperative purchasing programs and prior management experience for cooperative purchasing programs strongly preferred.

Preferred. Master’s degree in Purchasing, Public Administration, Business Administration, or a related field of study, knowledge and understanding of local government procurement procedures, and related services and government accounting principles and insurance terminology.

Desired. A background in marketing and/or sales. Direct experience with nonprofit and local governments.

Certificates, Licenses, Registrations:

A good driving record and a valid driver’s license are required so that visits can be made to jurisdictions throughout the COG area using the COG car.

Professional NIGP certifications as a CPPB and/or CPPO a plus. 

Physical Demands:   

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear and visit local jurisdictions to attend meetings and training activities. The employee frequently is required to sit and use hands and fingers to handle, or feel objects. The employee is occasionally required to stand, walk, and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Ability to withstand the constant rigors associated with only work, including a high percentage of time spent working on the computer and attending numerous meetings.

Please send a cover letter and resume highlighting the skills and relevant experience you would bring to this position, salary requirement, and writing sample to:

Metropolitan Washington Council of Governments

777 North Capitol Street, NE

Suite 300 - Attention: OHRM

Washington, DC 20002-4239

or email to resumes@mwcog.org

Please visit our website at: www.mwcog.org

Fax: 202-962-3715

An Equal Employment Opportunity Employer

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