Program Coordinator, Master of Science Degree in Epidemiology Program - Graduate School of Arts and

Washington D.C.
Sep 06, 2017
Oct 11, 2017
Program Manager
Healthcare, Science
Full Time
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Program Coordinator, Master of Science Degree in Epidemiology Program - Graduate School of Arts and Sciences

The mission statement of Georgetown's  Graduate School of Arts and Sciences (GSAS) is to promote collaborative and interdisciplinary approaches to graduate education and research in service of society: We prepare highly skilled scholars and professionals through doctoral and master's programs; we have programs in both established disciplines and newly developed interdisciplinary fields; we celebrate advanced education and research as a way to empowering people; and we are developing new interdisciplinary programs focused on solving urgent social problems

The Program Coordinator fulfills all academic and administrative responsibilities of the Master of Science Degree in Epidemiology Program, including admissions support to prospects and applicants, academic affairs/student services to enrolled students, and preparation for placement into the workforce. S/he provides general financial & human resources accountabilities, faculty support, and administrative operations for the program. The Program Coordinator handles all day-to-day, on-the-ground activities to manage and maintain a successful and healthy program. Reporting to the Program Director], the Program Coordinator has duties that include but are not limited to:


  • Participates in marketing and recruitment efforts for the program.
  • Responds to applicant inquiries and supports applicants throughout the admissions process.
  • Organizes and prepares admission applications for review, and follows the appropriate steps for inputting decisions in Banner according to the policies and procedures set forth by the Graduate School Dean's Office.
  • Enrolls eligible candidates into the program and maintains records of admission statistics for program.

Academic Affairs

  • Ensures that students are appropriately registered each semester.
  • Monitors student status and academic progress.
  • Assists students in submitting special requests to the Graduate School in a timely manner (for example, transfer of credits, leaves of absence, consortium requests, application for graduation/ clearance, and commencement preparations).
  • Communicates with administrative departments regarding significant changes in student progress and status or program changes… Refers students to academic and non-academic resources as needed to support their progress and success in the program - for example, the Academic Resource Center, Counseling and Psychiatric Services, Graduate Title IX Coordinator, Student Health, and Graduate Student Organization.
  • Supports program-level and Graduate School student events as requested (for example, Orientation, Commencement, social events complementing students' academic pursuits, academic events supporting the curriculum, competitions, and research).

Financial Support

  • Prepares merit-based aid program budgets as requested.
  • Monitors student enrollment and merit aid expenses.
  • Monitors student enrollment and communicates with registered students the status and registration changes to key departments such as Graduate School, University Registrar, Office of Global Services, and Student Financial Services.
  • Monitors overall program budget and ensures that expenses remain within budget.
  • Handles the financial reconciliation of all program activity.

Faculty & Curriculum Support

  • Assists faculty with the rank/tenure/promotion process where applicable.
  • Prepares HR and financial documentation in support of faculty (for example, leaves/sabbatical, expense reports, and procurement card management).
  • Assists faculty in course scheduling and general preparation.
  • Engages in program review when requested, including gathering historical data, organizing reports, and preparing submissions for  review by Graduate School Executive Faculty and University officials.
  • Orders services and supplies for program needs.
  • Participates in Graduate School Commencement.
  • Maintains the program website and update content as needed.


  • Master's degree - preferably in  Public Health
  • 3 + years of experience in higher education, preferably in supporting and administering graduate programs
  • Knowledge of Google, Microsoft Office, and Adobe Acrobat Pro applications
  • Ability to adapt to changes in technology and the policies and procedures that support activity at the university
  • An understanding of appropriate and confidential file management, communication, and storage
  • Preference for knowledge Banner/Cognos and  Workday applications Preference for knowledge of Hobsons / ApplyYourself / Radius and Drupal or other web editing tools

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    EEO Statement:

    Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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