Director, Grants Management

Location
United States- Arlington, VA Headquarters
Posted
Sep 06, 2017
Closes
Sep 30, 2017
Function
Executive, Director
Industry
Associations
Hours
Full Time

 

DIRECTOR, GRANTS MANAGEMENT

Conservation International (CI) has been protecting nature for the benefit of all for over 30 years. Through science, policy, and partnerships, CI is helping build a healthier, more prosperous and more productive planet. 

POSITION SUMMARY:

This is a leadership position within CI’s Finance Department in the External Grants and Contracts Unit. Reporting to the Vice President, External Grants and Contracts the position manages a team of four or more grants management staff. The position provides a critical link to CI programs and operational divisions and has primary responsibility for ensuring compliance and alignment of CI’s grant making with organizational policies, donor policies and program needs. The Director renders policy decisions on a regular basis and handles matters related to grantee risk management and compliance. The position is responsible for promoting grant-making best practices across the organization and ensuring efficient systems design for grant-making.

RESPONSIBILITIES:

Team Management and Leadership:

  • Establish tone for compliance across the team, championing CI Values of integrity, courage, optimism, respect, teamwork and passion.
  • Effectively manage grants management staff including determining appropriate workloads and full cycle performance management.
  • Establish standards for compliance monitoring and regularly communicate compliance related issues and expectations to the team and other internal stakeholders.
  • Continuously assess areas for improvement in the team operations to ensure efficient operations. This includes establishing and ensuring consistent grant management practices across the team.
  • Regularly communicate team priorities and assignments to assigned client programs and Finance Department leadership.
  • Identify training needs and associated resources and foster career development opportunities for direct reports.
  • Maintain awareness of organization’s initiatives for effective team planning.
  • Foster sense of continuous learning and sharing of best practices within the team

Critical Ecosystem Partnership Fund (CEPF) Grant Management, Risk Management, and Compliance Monitoring:

  • Oversee efficient grant-making and management of CEPF portfolio, ensuring grants comply with donor requirements and CI policies.
  • Exercise approval authority for external grants and contracts.
  • Lead development and implementation of CEPF compliance monitoring plan liaising with CEPF, Risk Management and Finance leadership as appropriate.
  • Resolve, communicate and track resolution of sensitive and complex issues related to grantee non-compliance and non-performance.
  • Direct team in maintenance and modification of existing systems ensuring that system requirements adequately support the grants and contracts management function of CEPF.
  • Regularly review internal reports to track upcoming and late reports, audits required and received, unprocessed payments, grants coming due to close and overdue to close.
  • Oversee maintenance of CEPF forms, templates, grants management training materials and guidance documents.
  • Conduct site visits of CEPF grantees
  • Serve as grants unit liaison for CI and CEPF audits and CEPF donor supervision missions.

Field Program Support:

  • Provide dedicated support to assigned CI field program(s) grants and contracts management activities
  • Lead development and implementation of country-specific compliance monitoring plan(s) liaising with field program leadership, Risk Management and Finance leadership as appropriate.
  • Develop training plan for assigned field programs and country offices liaising regularly with field program leadership and operations
  • Support resolution of sensitive and complex issues related to grantee non-compliance and non-performance.
  • Regularly review internal reports to track upcoming and late reports, audits required and received, unprocessed payments, grants coming due to close and overdue to close.
  • Exercise approval authority for external grants and contracts in assigned field program(s).

WORKING CONDITIONS:

  • The duties of this position are carried out in a normal office environment. Travel, up to four times per year, may be required.

QUALIFICATIONS:

Required

  • Bachelors degree and minimum 7 years in positions of responsibility in grant making, donor management, and/or non-profit management.
  • Contract management and / or grant making experience to international recipients.
  • Ability to review and manage budgets and experience assessing financial risks.
  • Excellent leadership, communication and organizational skills.
  • Strong oral and written communication skills.
  • Tact and diplomacy in building and maintaining critical relationships, both internally and externally.
  • Proven ability to manage a team of people, monitoring and evaluating progress and assuring the achievement of goals.
  • High level of attention to detail in all aspects of work responsibilities.
  • Ability to manage multiple complex tasks and maintain composure under demanding circumstances.
  • Ability to hold matters in confidence and navigate sensitive political relationships.
  • Flexibility in approach and willingness to adapt when necessary.
  • Proactive and action-oriented.

Preferred

  • Proficiency in written and oral Spanish, French, or Portuguese.
  • Advanced Excel skills.
  • Experience in Salesforce, BusinessWorld, and SharePoint.
  • Familiarity with different types of grant and contract mechanisms.
  • Experience organizing and updating policies, procedures, and guidance materials.
  • Advanced degree.
  • Experience working in a multi-cultural environment.
  • Non-profit experience.

To apply please submit your resume and cover letter.

Conservation International is an Affirmative Action/ Equal Opportunity Employer of minorities, females, protected veterans, and individuals with disabilities.  It is the policy of CI to afford equal employment opportunity to all employees and applicants for employment. CI offers reasonable accommodation in the employment process for individuals with disabilities.  If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.  If you require an application accommodation due to a disability, please e-mail your request to applyhelp@conservation.org and include "accommodation" in the subject line.