Secretary (OA) (Office Automation)
Office of Associate Chief Counsel, Internal Revenue Service (International), Washington, DC. The Office of Associate Chief Counsel (International) employs approximately 90 attorneys who work in the D.C. office. There are eight technical branches. The mission of Associate Chief Counsel (International) is to provide effective legal counsel that advances the uniform interpretation, administration, enforcement, and litigation of the international provisions of the Internal Revenue Code and tax treaties and agreements to which the United States is a party. The Associate Chief Counsel (International) provides legal advice to the public, the IRS, and other business units in the Office of Chief Counsel, Department of Treasury, Department of Justice, Congress, other federal agencies, international organizations, and foreign governments. Attorneys in Associate Chief Counsel (Internatiional) provide legal advice in various forms such as published guidance; technical litigation support; international information gathering services; coordinating and negotiating with other countries to develop consistent tax rules assisting the Treasury Department with treaty negotiations; and assisting Congress and the Treasury Department in developing and drafting legislative proposals.
WHAT DOES A SECRETARY TO THE DEPUTY ASSOCIATE CHIEF COUNSEL DO? You will provide advice on procedures, reports and requirements; set up and arrange meetings and conferences; on own initiative, recommends changes in administrative policies and procedures; devises and implements office procedures and practices to be used in subordinate offices covering such work areas as correspondence; telephone procedures, publication, directives, reports, etc.; coordinates with support functions regarding such matters as space supplies, equipment, equipment repairs, personnel actions, records of disposition and other similar office functions; prepares and maintains attorney time and attendance, as requested; schedules and makes all necessary travel and lodging arrangements for the Deputy’s staff; inputs travel vouchers and serves administrative and legal support staff in preparing and processing legal documents and correspondence and maintaining legal filing systems; serves as a back-up secretary to the Associate Chief Counsel and other staff members.
Occasional travel - Occasional travel may be required.
Relocation expenses reimbursed No
You must meet the following requirements by the closing date of this announcement:
Typing Proficiency: A typing proficiency of 40 wpm based on a 5 minute test with no more than 3 errors is required. Proof of an acceptable typing speed must be submitted with the application one of the following ways: 1) An SF-50, Notification of Personnel Action, which shows federal employment in a “typing”, “office automation” or “stenography” position; or 2) A current notice of test results (from an appropriate testing authority) based on a five-minute typing test which includes words per minute and error rate; or 3) Self-certify that states you type 40 wpm. This position requires office automation skills. Some examples of office automation software include electronic spreadsheets, database management, desktop publishing, calendar, and electronic mail.
GS-07 Specialized experience for this position includes all of the following: Reviewing all incoming and outgoing correspondence, establishing control as needed to maintain status and to ensure timely replies; attending meetings/conferences for the purpose of taking notes and composing summary accounts; establishing priorities and meeting deadlines; ability to multi task; to interpret and apply regulatory resources and material; tracking and maintaining files and records; reviewing and editing documents for content and grammatical accuracy; locating facilities and making conference arrangements; scheduling appointments and travel arranging meetings; providing guidance to office and clerical staff.
GS-08 Specialized experience for this position includes all of the following: Reviewing all incoming and outgoing correspondence; establishing control as needed to maintain status and to ensure timely replies; conducting independent research and analyses; identifying any trends that may have a significant effect on operations; administrative practices, communication, etc.; producing a variety of written documents utilizing varied and advanced word processing software functions; gathering compiling data for budget preparation; and performing various administrative activities that included projects associated with procurement, contract and personnel.
GS-09 Specialized experience for this position includes all of the following: Reviewing all incoming and outgoing correspondence; establishing control as needed to maintain status and to ensure timely replies; resolving problems of a non-technical nature; analyzing office operations and making recommendations to improve efficiency; assisting with workload management of an office; providing final review of documents for compliance with office policy and regulations; providing guidance to an office; Performing administrative duties such as preparing requisitions, monitoring expenditures, reviewing time and attendance, or reviewing travel documents. You have an expert knowledge of word processing software functions and scanning programs in order to create, manipulate, analyze, report, and retrieve information; training others on office procedures, databases, software and/or legal work.
The experience may have been gained in the public, private sector, or Volunteer Service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.
To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.
In addition to the above requirements, you must meet the following, if applicable:
- GS-07 You must have been at the GS-06 level for 52 weeks (time-in-grade requirement).
- GS-08 You must have been at the GS-07 level for 52 weeks. (time-in-grade requirement).
- GS-09 You must have been at the GS-08 level for 52 weeks. (time-in-grade requirement).
- We may select from this announcement or any other source to fill one or more vacancies.
- This is a non-bargaining unit position.
- We offer opportunities for flexible work schedules.
- Tour of Duty: Monday - Friday 8 a.m. - 4:30 p.m.
- The employment of any candidate, including a current employee or a new hire, selected for this position may be conditional upon classification and/or audit of federal tax returns. This audit may include up to 2 years of returns.
You will be evaluated for this job based on how well you meet the qualifications above.
Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a “not qualified” determination.
Rating: Your application will be evaluated in the following areas:
- Ability to carry-out a wide variety of administrative duties or projects in supporting the work of the office.
- Ability to search for information to draft and produce recurring and non-recurring reports and documents.
- Ability to receive calls and visitors, responding to customer inquiries and/or referring the inquiry to the appropriate level of management to satisfy the customer’s needs.
- Ability to review and control files as well as incoming and outgoing correspondence.
- Skill in the use of a variety of advanced word processing software functions in order to produce a variety of written documents and reports working from handwritten draft, edited copy or electronic files.
Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview. We will not reimburse costs related to the interview such as travel to and from the interview site.
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