Executive Assistant / Program Manager

Location
Washington D.C.
Posted
Aug 25, 2017
Closes
Sep 21, 2017
Ref
JR-90269240-1
Hours
Full Time

To be the Executive Assistant to the Chief Technology Officer of The Washington Post is to be a virtual extension of a high-profile, executive-level position. It's a highly responsible—and highly rewarding—supportive role; one that demands a mastery of time management and legendary organizational skills. The most important quality in the successful EA is the ability to build and maintain collaborative relationships across many organizations. You'll be required to tap into your office administration and problem solving savvy to stay sharp while maintaining the  daily schedule, identifying and prioritizing critical activities, organizing meetings and special events across several calendars, crafting professional correspondence and performing other administrative duties to keep the CTO working effectively.

Responsibilities include:

  • Organize and handle daily operations including scheduling and meetings, answering phones, drafting and typing correspondence, maintaining files and reports, and providing backup administrative support as needed
  • Handle a heavy volume requests from internal/external clients (involves answering inquiries, resolving problems where possible and making appropriate referrals)
  • Manage the continuous flow of correspondence and requests
  • Assist in meeting and event management from soup to nuts.
  • Perform general administrative tasks, such as ordering supplies and working with other departments as needed to keep the office running smoothly
  • Contribute to the success of Engineering projects and events whenever possible

Requirements include:

  • Excellent organizational and administrative skills
  • Ability to multitask and prioritize workload with minimal supervision
  • Outstanding interpersonal skills and telephone manner
  • Expertise with Microsoft Word, Excel, PowerPoint and Lotus Notes
  • Excellent spelling and proofreading skills
  • Ability to interact professionally at all internal/external levels
  • Ability to maintain confidentiality of sensitive business and personnel matters
  • Ability to work well under pressure
  • Strong service orientation and good judgment

INDVAR