Administrative Assistant, Legal

Tysons Corner , Virginia
Oct 04, 2017
Oct 06, 2017
Full Time


PenFed is hiring an Administrative Assistant in our headquarters office located in McLean, VA. The primary purpose of this job is to provide assistance to personnel in the Office of the General Counsel (OGC) by preparing legal documents, performing research and providing administrative support.


Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is not intended to be an all-inclusive list of job duties and the position will perform other duties as assigned

    Complete all administrative duties necessary to ensure OGC efficiency with limited direction including, but not limited to, follow-through of assigned confidential projects, routing problem resolution, research and information gathering and preparation for General Counsel, credit union executives and Board members and tracking of budget compliance, generating reports as requested.                             Administer various actions and activities associated with credit union and subsidiaries litigation including, but not limited to, drafting court pleadings; administering bankruptcy cases and garnishment actions; preparing either directly or in consultation with OGC personnel summonses and subpoenas; interacting with outside counsel, government/court officials and insurance company personnel to obtain information and process actions.                            Schedule and coordinate meetings, appointments and travel arrangements for OGC personnel.                      Receive, log and distribute mail, taking action on routine matters, composing correspondence as necessary.                               Prepare and maintain various reports, files and tracking systems, ensuring the timely update and processing of information and developing enhancements to systems as needed.                                                              Oversee miscellaneous section activities including acting as notary and ensuring maintenance of area. Provide administrative/clerical support for OGC personnel including, but not limited to, preparation of correspondence, word processing, filing documentation; budget administration and invoice processing. Preparation of correspondence, documents and/or presentations, spreadsheets, and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents.      Interact with different specialists to assist with administration of levies or bankruptcy cases, garnishments and other attachments. Perform simple legal research as directed using appropriate sources including Westlaw and other automated legal databases. 

Education and Experience

Equivalent combination of education and experience is considered.

    Associate’s Degree in Business Administration or a related field is required. Formal secretarial/clerical training is preferred.  Experience with word processing and other automated office systems, including automated legal databases required. High level of proficiency with PowerPoint, MS Word, Excel, and other programs required.

Supervisory Responsibility

This position will not supervise employees


Licenses and Certifications

There are no additional certifications required.


Work Environment

While performing the duties of this job, the employee is regularly exposed to an indoor office setting with moderate noise.

* Most roles require working in an office setting with moderate noise and the ability to lift 25 pounds.*




About Us

Founded in 1935, and still growing, we began as the War Department Federal Credit Union.  Today, PenFed is one of the country’s strongest and most stable financial institutions with over 1.5 million members and over $21 billion in assets.  We serve members in all 50 states and the District of Columbia, as well as on military bases in Guam, Puerto Rico and Okinawa. 

Our mission isn’t simply to help our members get by. We exist to help them realize every ounce of their potential. We exist to educate, and to encourage. We exist to usher their dreams into the land of reality.

We provide our employees with a lucrative benefits package including robust medical, dental and vision plan options, plenty of paid time off, 401k with employer match, on-site fitness facilities at our larger locations, and more.


Equal Employment Opportunity

PenFed will maintain and observe personnel policies which will prohibit discrimination or harassment against a person because of race, color, creed, age, sex, gender, religion, national origin, ancestry, genetic information, military or veteran status or obligation, the presence of a physical and/or mental disability and all other statuses protected by applicable state or local law in all recruiting, hiring, training, compensation, overtime, position classifications, work assignments, facilities, promotions, transfers, employee treatment, and in all other terms and conditions of employment.  PenFed will also prohibit retaliation against individuals for raising a complaint of discrimination or harassment or participating in an investigation of same.

PenFed will also reasonably accommodate qualified individuals with a disability so that they can apply for a job or perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to PenFed. Contact human resources (HR) with any questions or requests for accommodation at 703-838-1568.

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