Office Manager / Administrative Officer - Office of General Counsel

Location
Washington D.C.
Posted
Aug 15, 2017
Closes
Oct 03, 2017
Industry
Education
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Office Manager / Administrative Officer - Office of General Counsel

Georgetown's Office of General Counsel is responsible for the provision of legal services to the University and its officers, directors, administrators, faculty and staff.  The office provides legal advice and counsel on the broad spectrum of legal issues that arise in the operation of the University.  The office is also responsible for engaging the services of outside law firms for specialized legal needs, and for coordinating and supervising their work.

The Office Manager / Administrative Officer provides administrative support to the Office of General Counsel, managing all operational aspects of an eleven person office and interfacing with the Business Office (coordinating billing and payment).  S/he serves as the public face of the Office, handling and responding to internal and external queries, and assists in scheduling for the attorneys in the Office.   Reporting to Vice President and General Counsel, the Officer Manager / Administrative Officer has duties that include but are not limited to:

  • Provides direct high-level administrative support to the attorneys in the Office, including scheduling appointments and meetings, managing document flow, making travel arrangements, and handling inquiries and requests from internal and external constituents. 
  • Prepares, revises as instructed, and proofs legal documents and letters; researches and obtains information requested by attorneys or paralegals; and completes various forms and processes, including legal filings.
  • Manages all office operations, including office supplies maintenance, office filing, and office functions logistics.
  • Liaises with other university offices such as facilities, university information services, and telecommunications to ensure the Office of General Counsel receives appropriate services and support.
  • Manages new hire on-boarding.
  • Supervises the re-organization and on-going maintenance of files and filing system, as well as the increased adoption of electronic storage methods.
  • Handles all interface with the Business Office, including verifying expenses with attorneys and providing the Business Office with all invoices and appropriate payee. 
  • Maintains complete organized records of all ProCard transactions and invoices, and coordinates reimbursements for attorneys.
  • Participates in special projects as assigned.

Requirements

  • Bachelor's degree
  • Recent and strong office management and administrative assistant experience - preference for legal or executive-level support experience 
  • Ability to work effectively across departments and offices, engaging resources in an appropriate manner
  • Proactive self-starter with the ability to work independently, efficiently, and professionally
  • Excellent judgment in working with various constituencies, as well as excellent organizational and communication (verbal and written) skills
  • Ability to work as part of a team in a collegial environment , and to exercise discretion and diplomacy at all times
  • Strong attention to detail
  • Advanced proficiency with MS Word and experience with Excel and PowerPoint
  • Excellent typing and proofreading skills
  • Proficiency in the use of online calendars and e-mail systems

Current Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.