Executive Assistant – Position located in DC
DEPARTMENT: Office of the President
POSITION AVAILABLE: Executive Assistant – Position located in DC
REPORTS TO: President
ESSENTIAL FUNCTIONS: Do you want to work at the intersection of politics, citizen activism, and good government? Are you interested in a rapidly expanding organization that is changing the way people think and talk about democracy?
We are seeking an experienced administrative professional to manage the day-to-day operations of the office of the President as she leads over one million Common Cause members in the movement to protect our democratic institutions.
- Managing the President's highly detailed calendar as well as scheduling meetings and conference calls (includes staff meetings and meetings with senior management within Common Cause as well as external stakeholders, donors, and consultants) both locally and across the country.
- Coordinating travel arrangements (local and national).
- Coordinating meetings and events including all aspects of the three National Governing Board meetings and special events.
- Maintaining the President's daily briefings from key departments.
- Preparing and handling highly confidential information.
- Preparing and reconciling the President's T&E reports in Concur.
- Maintaining content, accuracy and visual organization of files (or informational databases).
- Managing, updating and appropriately communicating departmental documents (e.g. organizational announcements, distribution lists).
- Handling departmental projects as assigned.
- Interfacing appropriately with many internal and external stakeholders, and senior staff, including the Management Team and the Common Cause National Governing Board as needed.
- Answering general phone inquiries in a professional, courteous and helpful manner and appropriately handling member calls and emails, forwarding to appropriate staff.
- Serving as a resource person by contacting or responding to inquiries.
- Greeting visitors to the organization in a professional, welcoming and helpful manner.
- 5+ years of administrative experience supporting senior level management.
- Proven track record of supporting chief executives or other senior leaders as well as managing multiple and competing priorities.
- Preference for someone who has a strong working knowledge of the nonprofit environment.
- Must be highly organized, pay close attention to details and proactively follow-up.
- Ability to anticipate needs and issues and act accordingly in addition to exhibiting good judgment.
- Ability to manage workload in a fast-paced and high intensity work environment.
- Must be able to flex schedule to meet work demands (ex. early mornings, after hours when appropriate).
- Proficiency using Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
- Proficiency using some CRM system. Experience with ROI, or the web version of DonorPerfect or Raiser’s Edge preferred.
- Must be able to independently create detailed and high-quality PowerPoint presentations that include charts, graphs, other visuals, etc.
- Must have strong interpersonal, time management, and problem-solving skills.
- Ability to make clear and timely decisions.
- Ability to develop a work schedule, set goals, create/implement actions plans and monitor progress.
- Must display professional maturity and ability to support and interact with all levels of management.
- Ability to change focus of work seamlessly, efficiently, and adapt to unexpected requests.
- Proficiency with business technology (e.g. web conferencing, Zoom)
- Proficiency in the use of office equipment such as computer, voice messaging and digital multi-functional devices (fax/copier/scanner/printer)
- Ability to manage social media accounts for the President, particularly but not limited to Facebook and Twitter, as needed.
TO APPLY: Please submit resume, cover letter and salary requirements to Director of Human Resources at firstname.lastname@example.org and include EXECUTIVE ASSISTANT – DC in the subject line; or fax to 202.355.7546. No phone calls please. Applicants are encouraged to apply as soon as possible.
ABOUT COMMON CAUSE:
Common Cause is a nonpartisan, grassroots organization dedicated to restoring core values of American Democracy, reinventing an open, honest, and accountable government that works for the public interest, and empowering ordinary people to make their voices heard.
Founded 45 years ago, Common Cause has 850,000 members and supporters, and chapters in 35 states around the country. At the national and state level, Common Cause is actively engaged in defending and advancing the core values of our democracy, which include politics not dominated by money, full access to voting and fair elections, economic opportunity for all, an ethical and accountable government, and an open and democratic media. More information can be found at: www.commoncause.org.
Common Cause is an equal opportunity employer and does not discriminate based on race, creed, color, religion, ethnicity, national origin, party or political affiliation, sex, sexual orientation, gender identity or expression, age, disability, veteran status, marital status, or any illegal or prohibited factor.