Human Resources Specialist
Those applicants who previously applied for vacancy announcement #PDS-2017-04 need not re-apply.
Organization Overview: The Public Defender Service for the District of Columbia (PDS) is a federally funded, independent organization governed by an eleven-member Board of Trustees. PDS has approximately 200 employees, most of who work at the main office at 633 Indiana Avenue, N.W., Washington, D.C. PDS's staff consists of approximately 100 attorneys and approximately 100 social workers, investigators, administrative, and technical staff, all dedicated to protecting the legal rights of indigent people accused of crimes or facing a deprivation of liberty. PDS is funded by federal appropriations, and all employees are entitled to participate in certain federal benefits plans: health and life insurance, federal retirement (CSRS, CSRS-offset, FERS, FERA-RAE, FERS-FRAE), and Thrift Savings Plan. Transferring employees will receive recognition of creditable federal service for leave accrual and retirement purposes. The Human Resources Specialist position is located in the Office of Human Resources. The duties of this position are suitable for telework and the incumbent may be allowed to telework with supervisor approval.
Division Description: To support PDS's holistic approach to public defense, the Office of Human Resources provides services throughout PDS in terms of talent acquisition, position classification, compensation and benefits administration, employee relations, organizational and employee development, payroll, HR information management, and regulatory compliance--- all for the purpose of inspiring excellence in people so the organization is successful in its mission. As a strategic partner with PDS's leadership, the Office of Human Resources develops and delivers innovative human resource programs and services designed to support the mission of PDS. Our efforts are focused on the organization's most valuable asset, its employees. We succeed by earning the satisfaction of our employees, the respect and trust of those who govern us, support us and collaborate with us.
- Meet experience requirements (See Evaluation Factors, and Qualification Requirements).
- Resume and supporting documents (See How to Apply).
- List of three references (See Other Employment Conditions & Requirements and Qualifications).
- A current performance appraisal , if available.
- U.S. citizenship or authorization to work in the United States.
- Not Required
- For the AD-11 (GS-11): You must have completed a Ph.D. or equivalent doctoral degree, or three (3) full years of progressively higher level graduate education leading to such a degree, or an LL.M., if related; OR have at least one (1) year of specialized experience to at least the GS-09 level in the Federal Service (or equivalent) obtained in either the private or public sector; OR a combination of graduate level education and experience that meets 100% of the qualification requirements for this position. See Major Duties and Responsibilities for examples of qualifying experience required for this position.
- For the AD-12 (GS-12): You must demonstrate in your resume that you have at least one (1) year of specialized experience equivalent to at least the GS-11 level in the Federal service or equivalent administering counseling, guidance, and execution of complex matters outlined in this announcement. See Major Duties and Responsibilities for examples of qualifying experience required for this position.
For the AD-13 (GS-13): You must demonstrate in your resume that you have at least one (1) year of specialized experience equivalent to at least the GS-12 level in the Federal service or equivalent administering counseling, guidance, and execution of complex and difficult to understand matters outlined in this announcement. See Major Duties and Responsibilities for examples of qualifying experience required for this position.
Applications are accepted from the public, federal employees and those serving in the US Armed Forces with hiring eligibility.
Major Duties and Responsibilities: The incumbent assists the Director of Human Resources in performing the day-to-day responsibilities associated with human resources operations. Duties of the position include, but are not limited to:
- Utilizes an onboarding and/or automated web-based application systems (e.g. USA Staffing, Workforce Transformation Tracking System/Entry on Duty System (WTTS), Federal Personnel and Payroll System (FPPS), Data Mart, etc.) to post vacancy announcements,perform qualifications review, rank applicants, develop selection criteria,process personnel actions, assure appropriate documents and forms are completed prior to entrance on duty and to produce and maintain other HR data, records, and reports;
- Assists managers and employees with information and interpretation of PDS's benefits administration, compensation, wage administration, staffing, verification of employment, position management procedures, practices, policies and guidelines;
- Serves as an organization resource on issues involving the PDS pay system.Consults with managers and supervisors on a wide range of compensation issues including current and previous pay setting practices. Interprets and applies pay rules and regulations. Resolves or recommends resolution to pay setting discrepancies.
- Counsels management officials, employees, and beneficiaries on federal program coverage, options, variance in coverage, advantages and disadvantages of various options.Interprets and explains federal retirement and insurance laws and regulations.
- Provides individual retirement counseling and performs calculations. Provides information on federal retirement options, eligibility requirements, health and life insurance implications, the impact of prior government or military service, divorce and remarriage, the role of Social Security, and the implications of retirement savings plans.
- As necessary, assists supervisors and employees from assigned organizations with the provisions of the workers' compensation program.
- Identifies and tracks anticipated personnel actions, such as promotions, within-grade increases, actions with not-to-exceed dates, etc. Prompts required supervisory approvals and requests or initiates personnel actions to ensure timely processing for appropriate effective dates.
- Requests or initiates personnel actions documenting appointments of new employees in assigned organizations and ensures each is properly recorded.
- Receives and researches questions from supervisors and employees concerning aspects of human resources programs and processes.
- Reconciles employee records based on periodic reviews or findings from external audits. Reviews actions affecting employee status, particularly pay, to identify discrepancies.Highlights errors found and recommends or initiates corrective action.
- Utilizes and assists in the administration of the organization's electronic Official Personnel Folder (eOPF) System.
- Recommends input for PDS human resources policies and operating procedures. Conducts research. Drafts human resources policies and operating procedures at the direction of the Director of Human Resources.
- Assists the Director of Human Resources in handling employee relations cases. Provides management and supervisor consultation and operational guidance on issues related to employee relations.
- Assists with administering the PDS position classification program. Works with and advises management officials on establishing new positions and on revising existing positions. As necessary, conducts desk audits. Evaluates positions against established standards and guides to determine the appropriate classification for each position reviewed. Provides information, advice, and assistance to managers and supervisors on all aspects of the position classification system.
- Act as a strategic partner to apply analytical, qualitative, or quantitative techniques in order to recommend creative, innovative and integrated solutions to resolve complex human capital matters.
- Other duties as assigned.