Secretary (Office Automation)
The Applied Engineering and Technology Directorate (AETD), Software Engineering Division (Code 580) is seeking a motivated individual to serve as an Associate Division Secretary. You will be responsible for providing day-to-day secretarial assistance, clerical and office automation duties, and assist at the Directorate level when needed.
YOU MUST INDICATE YOUR TYPING SPEED IN YOUR RESUME. IF WE CANNOT DETERMINE YOU MEET THE MINIMUM TYPING SPEED, YOU WILL NOT BE CONSIDERED.
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You must have one year of specialized experience equivalent to the next lower grade level, which has equipped you with the particular competencies needed to successfully perform the duties of the position described above.
To qualify for the GS-6 grade level, applicants must have one year specialized experience at the next lower grade level (GS-5). Specialized experience is experience utilizing office automation applications to maintain a supervisor's calendar, schedule meetings, prepare travel authorizations and vouchers, purchase supplies, screening telephone calls and visitor requests.
To qualify for the GS-7 grade level, applicants must have one year specialized experience at the next lower grade level (GS-6). Specialized experience is experience utilizing office automation applications to maintain supervisor's and other's calendars, schedule meetings, prepare travel authorizations and vouchers, purchase supplies, serving as liaison between a supervisor and subordinate units; screening telephone calls and visitor requests; and reviewing non-technical materials prepared by others for grammar, punctuation, spelling and clarity of expression.
Please list your General Schedule (GS) equivalency on your resume for every federal position you have held.
Under Executive Order 11935, only United States citizens and nationals (residents of American Samoa and Swains Island) may compete for civil service jobs.
The duties described below are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.
As the Associate Division Secretary, you will manage office operations; maintain the supervisor's calendar and independently schedule appointments, training sessions and conferences; and coordinate with subordinate supervisors to ensure that key staff members are present at meetings and briefs the participants before meetings occur.
You will carry out administrative and clerical support functions, coordinating with subordinate units to implement office procedures throughout the organization; use knowledge of assigned programs, priorities, goals, and objectives to identify workflow problems or other situations that have a negative impact on organizational efficiency and recommend changes to rectify the problems; serve as liaison between the supervisor and subordinate units, answering questions concerning procedures related to procuring supplies and office services; screen all telephone calls and visitor requests, answer many procedural questions with personal knowledge of program activities; prepare document availability authorization (DAA) packages; and
independently compose non-technical correspondence and reports from oral instructions, information obtained from files and data obtained from staff members.
In addition, you will prepare routine responses that address clerical and administrative issues; review nontechnical materials prepared by others for grammar, punctuation, spelling and clarity of expression; carry out special projects such as assembling reports and publications into a finished, comprehensive document; develop background information and prepare outlines for the supervisor's public speaking engagements, papers, correspondence and reports; use automated tools to prepare graphics and overheads for presentations.