Management Support Assistant
This position is located in the Smithsonian’s National Museum of African American History and Culture (NMAAHC). The National Museum of African American History and Culture is the largest national museum for the study and exhibition of African American history and culture. Its primary purposes are to acquire, maintain and preserve objects which document social, cultural, political, military, technological and scientific developments in the United States related to the African American experience; to conduct scholarly research designed to make significant contributions to the body of knowledge in the field of African American history, to publish findings for both scholarly and general audiences; and to interpret historical developments through public exhibits and programs as well as digital content.
ATTENTION: Due to the large number of qualified applicants for positions of this type, this job announcement will close at 11:59 pm Eastern Time on either: (A) The closing date listed above or (B) The date that 250 applications are received; whichever occurs first. If the announcement closes on the date that 250 applications are received, all applications submitted by 11:59pm that day will be given consideration, including those in excess of 250.
We encourage applicants to apply as soon as possible to ensure their applications are submitted before the announcement closes. We will not consider applications which are late due to the announcement closing once the above number of applications is reached.
- Not Required
Experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-5 level in the Federal Service or comparable pay band system. For this position specialized experience is defined as composing and editing written correspondence; managing/tracking a variety of funds, including fund reconciliation; performing procurement; creating travel authorizations/vouchers in the agency Travel System; researching information from various sources; establishing and maintaining office files and schedules, and assisting staff with coordinating work with internal and external customers.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.
Or Education: One full year of graduate level education or superior academic achievement in a field related to this position may be substituted to meet the experience requirement.
Superior Academic Achievement Provisions:
A Bachelor’s degree in any field, plus at least one of the following superior academic achievement provisions:
1. A grade-point average (GPA) of B (3.0 or higher on a 4.0 scale) for all completed undergraduate courses, or courses completed in the last two years of undergraduate curriculum; or
2. A grade-point average (GPA) of B+ (3.5 or higher on a 4.0 scale) for the required courses in your major field of study, or required courses in your major completed in the last two years of undergraduate study; or
3. Rank in the upper one-third of your class in the college, university, or major completed in the last two years of undergraduate study; or
4. Election to membership in a national scholastic honor society, other than freshman honor societies. Honor societies that have been approved are listed in the American College of Honor Societies. Booklet of Information (1992-95) and/or Baird’s Manual of American College Fraternities (1991).
To verify your claim for this provision, please submit a college transcript(s) showing that you maintained a grade point average (GPA) of 3.0 or higher out of a possible 4.0 for all 4 years of undergraduate courses, or on all undergraduate courses completed during the final 2 years of your curriculum, including all transferred courses.
Note: GPAs are to be rounded to one decimal place. For example, 2.95 will round to 3.0 and 2.94 will round to 2.9. If more than 10 percent of your undergraduate course work (credit hours) was taken on a pass/fail or similar basis, your claim must be based on class standing or membership in an honor society.
Or a Combination: Education and experience may be combined to meet the basic qualifications; for example, a half year of experience and a half year of graduate education beyond the first year in the field may be qualifying.
Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.
Qualification requirements must be met within 30 days of the job announcement closing date.
Public Trust - Background Investigation
The incumbent of this position reports to the Supervisory Museum Curator of Religion and performs a variety of financial, contracting, procurement and administrative duties as needed with a large degree of independence within general guidelines and goals established by the supervisor, including:
- obtaining office supplies and equipment; preparing and processing travel arrangements/vouchers; submitting time and attendance; preparing reports; reconciling purchase card transactions; maintaining office files and calendars, and conference set-ups using various automated systems;
- reviewing and editing official correspondence, internal memoranda, reports, briefings slides, and other documents prepared by senior staff for correct format, grammar, spelling, and punctuation prior to submitting for signature or distribution;
- making arrangements for conferences, briefings, and meetings; establishing locations; ensuring audio-visual equipment is available; coordinating with attendees and ensuring materials are prepared and received prior to meetings;
- following up on commitments at meetings and summarizing meeting notes for use by appropriate management officials; and
- entering and tracking income and expenditures; analyzing and reconciling accounts; ensuring accounting reports are received; verifying and reporting discrepancies.