Entry-Level Meeting Planner

Alexandria, VA
Aug 22, 2017
Aug 30, 2017
Full Time
Job Title: Entry-Level Meeting Planner Job Type: Full-Time Location: Alexandria, VA   Job Description:

Are you interested in pursuing a rewarding career within a premier and growing non-profit organization, while applying your event planning skills? Do you desire a position that entails multiple responsibilities while exposing you to meeting planning?   Who we are:
ASCO is a stable, forward-thinking, growing membership organization that operates in a results-focused work environment in which employees’ evaluation emphasizes performance outcomes over presence or time. This is an Alexandria, Virginia-based position that offers an excellent benefits package, subsidized parking or Metro benefits, and opportunities to participate in professional development programs. To learn more about ASCO, visit www.asco.org/jobs.   Who we are looking for:
A high performing Entry-Level Meeting Planner with at least 1-2 years of related meeting planning experience to join our Meetings Services department. The selected candidate will provide comprehensive, high-quality administrative and logistics support for the ASCO Conference Center and Meetings Department. If you are an organized, team-oriented individual who excels at planning and multi-tasking, we want to hear from you! What you will do:
  • Assist with logistical arrangements for onsite committee meetings and outside rental meetings, held in the conference center, including hotel accommodation, function sheets, catering, venue setup, and A/V needs
  • Assist with planning of special events at Annual Meeting, including processing of invitations, monitoring responses, and preparing attendee badges
  • Work with the Program Manager to develop best-practice policies and procedures for the conference center and committee meetings
  • Accurately process and track all invoices for onsite meetings
  • Provide support to the Program Manager, On Site Meetings
  • Provide housing support for all On Site Meetings and Transient Hotel Reservations
  • Assist with coordination of shipping for the Annual Meeting
  • Assist in answering general email accounts and the meetings department phone line

What you will need in order to be successful:         

  • A college degree or equivalent work experience (i.e. internships)
  • At least 1 year of meeting/event planning experience
  • Strong interest in the meetings/events industry
  • Proficiency with Microsoft Office applications
  • Excellent organizational skills with the ability to multi-task and manage own time, priorities, and resources to achieve goals
  • Superior interpersonal and communication skills; including oral, written, and listening
  • Strong attention to detail; analytical with the ability to see the big picture and exercise judgment, and focused on quality control
  • Commitment to work within a team to meet timelines and deliverables with a strong focus on customer service
  • Ability to work early mornings and some evenings
Ideal candidates will also contribute:
  • Previous experience working in an association or non-profit
    ASCO is proud to be an Equal Opportunity Employer (EOE)

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