Office Manager

Location
Arlington, VA
Posted
Aug 08, 2017
Closes
Sep 12, 2017
Function
Administrative
Industry
Nonprofit
Hours
Part Time

The Office Manager is a part-time position providing administrative and meeting support for the Association of Children’s Museums (ACM). The position reports directly to the Executive Director and works with other ACM staff. Specific responsibilities include, but are not limited to, the following:

Office Support Responsibilities

  • Answers incoming phone calls, directs the calls, takes messages and fulfills general member and non-member information requests.
  • Maintains general ACM inbox and forwards emails to appropriate staff.
  • Sorts/distributes incoming mail.
  • Processes registration, deposits all income and reconciles batches.
  • Tracks and maintains petty cash and SmarTrip card.
  • Orders office supplies.
  • Manages office equipment leases, monitors usage and coordinates service calls.
  • Serves as second point of contact after Executive Director with building landlord.
  • Primary point of contact to office service providers such as internet and phone.
  • Manages external IT contractor relationship and serves as point of contact for IT purchases.

    Membership Responsibilities

  • Manages mailings and bulk mailings of membership and conference-related materials.
  • Maintains library and inventory of association’s publications, files and collateral material.

    Executive and Board Support

    • Supports Executive Director in scheduling board meetings and executive committee calls.
    • Maintains board calendar and contact lists.
    • Assists Executive Director with tasks related to board governance.
    • Assists Executive Director with other office duties as assigned.
    • Maintains Basecamp for Board of Directors.
    • Prepares AnyMeeting events.
    • Coordinates recruitment process for staff positions and manages new hire documentation.
    • Works with offsite DFA to coordinate check printing and contract signatures.

Qualifications

  • Outstanding communication skills.
  • Prior experience in a similar organization a plus.
  1. Familiarity with basic office systems (phone systems, copiers, postage meters, etc.).
  2. Ability to work under time constraints and handle multiple tasks with competing priorities.
  3. Team-oriented, flexible and able to work well with people internally and externally.
  4. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and a database system.
  5. 3-5 years work experience in office management and administrative support including vendor management.

About the Association of Children’s Museums

In an increasingly complex world, children’s museums provide a place where all kids can learn through play and exploration with the caring adults in their lives. There are approximately 400 children’s museums around the world, which annually reach more than 31 million visitors. ACM provides leadership, professional development, advocacy and resources for its member organizations and individuals.

Located in Arlington’s Crystal City neighborhood, ACM is accessible via public transportation and is a short walk or a shuttle ride from the Crystal City Metro Station.

Visit www.ChildrensMuseums.org to learn more about ACM.

ACM is committed to recruiting and maintaining a diverse staff; individuals from all backgrounds are strongly encouraged to apply. ACM is an equal opportunity employer.