Management and Program Analyst (Records & Information Management Officer)
The MSPB is committed to the highest ethical standards and, as an employee, you will be covered by the criminal conflict of interest statutes (18 U.S.C. §§ 203-209), the Standards of Ethical Conduct for Employees of the Executive Branch (5 C.F.R. part 2635), and the Hatch Act (5 U.S.C. §§ 7321-7326)
This position is being concurrently announced under Merit Promotion Procedures on announcement number MSPB-MP-COB-2017-0044. Current and former Federal employees may apply to both announcements to maximize opportunities for consideration since different referral criteria apply to each announcement type.
About the Position: The Records and Information Management Officer for the Merit Systems Protection Board (MSPB), serves as senior records manager responsible for leading, planning, and managing MSPB’s records and information management program for both core mission and administrative records. In this capacity, you will provide advice, consultation and assistance on a wide range of records management program issues. You will use your knowledge of Federal records management, content management, and archival practices to accomplish work assignments and resolve agency-wide records issues. You will develop and communicate agency-wide policy and procedures affecting the management of records and information. This position reports directly to MSPB’s Director of Information Services and Chief Privacy Officer.
About the Agency: MSPB is an independent, quasi-judicial agency in the Executive branch that serves as the guardian of Federal merit systems. The mission of the MSPB is to "Protect the Merit System Principles and promote an effective Federal workforce free of Prohibited Personnel Practices.” MSPB carries out its statutory responsibilities and authorities primarily by adjudicating individual employee appeals and by conducting merit systems studies.
About the Office: The position is located in MSPB’s Office of the Clerk of the Board (OCB). OCB’s mission is parallel to that of a Clerk of the Court, and its functions fall into two basic categories: case processing and information services. The office receives and processes appeals filed at the MSPB’s headquarters, rules on certain procedural matters, and issues the Board’s decisions. OCB also serves as MSPB’s public information center and has responsibility for MSPB’s programs in records and information management, privacy, and the Freedom of Information Act. MSPB’s Clerk of the Board serves as the Senior Agency Official for Records Management and Controlled Unclassified Information, Senior Accountable Official for Risk Management, Chief FOIA Officer, and Senior Agency Official for Privacy.
- Occasional Travel
- Occasional travel required
Applicants must meet all qualifications and eligibility requirements within 30 days of the closing date of the announcement including time-in-grade restrictions, specialized experience as defined below, etc.
FOR THE GS-11 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-09 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:
- Ability to express ideas effectively, both orally and in writing.
- Demonstrate a basic knowledge of the laws, regulations, and policy guidance that govern the operations of the program.
FOR THE GS-12 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-11 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:
- Ability to plan, organize, direct, review, coordinate and establish control for all agency activities.
- Experience working with records systems, both automated and manual
(Note: There is no education substitution for this grade level.)
FOR THE GS-13 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-12 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:
- Experience developing and implementing policies/procedures to facilitate effective record-keeping programs.
- Experience in planning, administering, and/or coordinating major records management activities. Must be able to apply modern methods to plan, organize, prioritize, and control work involving diverse records and information management activities. At this level, your experience must be sufficient to identify problem trends, deal tactfully and persuasively with others in resolving issues, and developing approaches to resolving problems pertaining to competing priorities, resources, and workload. Your experience must demonstrate electronic records expertise including: scheduling complex electronic management systems, directing a long-range electronic records project, participating in the formulation of electronic records management policy, or providing on-the-job training related to the principles and practices of electronic records and information management. Your experience must also be sufficient to demonstrate expertise in managing textual records at an organization-wide level. Experience includes, records scheduling, offsite storage coordination, and formulation and delivery of records lifecycle management training.
(Note: There is no education substitution for this grade level.)
TRANSCRIPTS are required if:
- You are qualifying for the position based on education.
- You are qualifying for this position based on a combination of experience and education.
- This education must have been successfully completed and obtained from an accredited school, college, or university.
COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-X GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. To learn more about combining education and experience for this series, click the following: [SELECT ONLY ONE LINK BELOW] Combining Education and Experience for Administrative and Management PositionsExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
- As a condition of employment, satisfactory completion and favorable adjudication of a background investigation and/or fingerprint check may be required for this position.
- Successful completion of a one-year probationary or trial period (if new hire to the Federal service).
Public Trust - Background Investigation
The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence, and less complex. The duties may include, but are not limited to:
- Serve as the senior records manager with responsibility to lead, plan, administer, prioritize, coordinate, and manage the Board's records management program for both core mission and administrative records, regardless of medium or format.
- Evaluate records and information management program results and conduct program reviews to ensure effectiveness and efficiency, as well as compliance with applicable laws and regulations.
- Ensure records are retained in accordance with the National Archives and Records Administration (NARA) and MSPB records schedules. Audit, update, and develop MSPB records schedules, as necessary. Prepare responses to internal and external reporting requirements (e.g., NARA annual reports).
- Advise senior management on the adequacy of documentation, creation, and management of agency records, keeping senior management informed on current and projected operational requirements, issues, legislation, and regulatory matters.
- Coordinate with agency program managers to ensure record creation, maintenance, use, and disposition are in accordance with this guidance and the Federal Records Act.
- Provide guidance and targeted training to program managers and records liaisons at MSPB headquarters and regional offices, and provide general records training to MSPB personnel annually.
- Serve as the Lead Liaison between NARA/Federal Records Centers and MSPB to retire, retrieve, dispose, and return records if required, and to obtain records disposition authorities necessary to manage NARA records.
- Partner with key internal stakeholders (e.g., the Chief Information Officer (CIO), Chief Privacy Officer, Clerk of the Board, General Counsel, etc.) to advance or promote effective agency-wide records and information management.
- Define requirements for electronic record keeping systems and partner with systems owners and developers to implement and maintain electronic record keeping within MSPB.
- Represent MSPB on matters related to records and information management with officials of NARA, representatives of other Government departments and agencies, and professional and trade associations.