Office Automation Assistant

Employer
USAJobs
Location
Washington D.C.
Posted
Aug 07, 2017
Closes
Aug 22, 2017
Function
Administrative
Hours
Full Time
JOB SUMMARY:

About the Agency

Are you looking for an inclusive and employee-friendly work environment, challenging assignments, specialized training and generous benefits? At the Defense Contract Audit Agency (DCAA) you'll find all this in a progressive organization dedicated to continuous improvement. DCAA is ranked in the top third of the "Best Places to Work in the Federal Government." We are looking for talented people seeking to apply their creative ideas and enthusiasm while providing a unique service to their country. Join the elite cadre of administrative professionals who have made DCAA their employer of choice.


TRAVEL REQUIRED:
  • Occasional Travel
  • You may be expected to travel for this position.

RELOCATION AUTHORIZED:
  • No

KEY REQUIREMENTS:
  • Must be a U.S. Citizen
  • You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions, http://www.opm.gov/qualifications/standards/group-stds/gs-cler.asp

    Proficiency Requirement: You must be able to type at least 40 words per minute.

    Specialized Experience for the GS-06: In addition to meeting the typing proficiency requirement, you must have at least one year of specialized experience at the GS-05 or equivalent level. Specialized experience includes performing a wide variety of administrative support functions such as selecting the most appropriate office automation software (word processing, spreadsheet, and databases); retrieving, manipulating and sorting electronic data; preparing, editing and formatting of complex documents and reports; making travel arrangements; reviewing mail and preparing draft response prior to routing to appropriate person; files management and customer support/telephone coverage; OR providing a variety of support services such as updating and maintaining automated information systems, software updates, equipment configuration, user access support, and related functions.

    Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Substitution of Education for Specialized Experience for the GS-06: You may substitute six (6) months of graduate level education which is directly related to the work of the position. Equivalent combinations of successfully completed education and experience may be used to meet total experience requirements.

    Employment Eligibility Verification (E-Verify) Program: DCAA uses E-Verify to determine eligibility for employment as a U. S. Citizen.

    Background Investigation: All selectees will be subject to a personnel security investigation which must be favorably adjudicated for occupancy of a sensitive position and/or access to classified information. If you are selected for a critical/special sensitive position, you will be subject to a Single Scope Background Investigation (SSBI). For a critical sensitive position, you must be able to obtain and maintain security clearance eligibility at the Top Secret level. For a special sensitive position, you must be able to obtain and maintain security clearance eligibility at the Top Secret/Sensitive Compartmented Information (TS/SCI) level AND you will be subject to a random counterintelligence scope polygraph.

    Drug Testing: If you are given access to classified information, you will be subject to random drug testing. If you are selected for a critical/special sensitive position, you will be placed in a drug testing designated position. You must pass a drug test before your assignment to such a position and you will be subject to random drug testing subsequent to your assignment.
    For more information see the security section of Understanding Vacancy Announcements.

    Other


    DUTIES:

    • Provides office automation and a variety of other support services to management and auditors in a Field Audit Office (FAO) as part of an administrative support team/unit. Such functions may include: maintaining time and attendance; maintaining office records, files and reference materials; making travel arrangement; processing vouchers; processing mail; greeting office visitors and answering telephones.
    • Serves as the personal computer (PC) Point of Contact for a FAO. Ensures that software updates are applied to the office PCs. Assists users in accessing and utilizing various applications, and resolves operational problems.
    • Inputs audit management data and produces reports from the DCAA Management Information System (DMIS).
    • Produces audit reports and other documents using word processing software functions while working from handwritten draft, edited copy or electronic files. Ensures documents are in proper format and verifies spelling, punctuation, capitalization, and grammar.
    • Stores, retrieves, and prints a variety of documents to include those requiring complex formats as graphics, tables or spreadsheets within text. Verifies arithmetical accuracy of schedules and exhibits prior to and after typing audit reports. Reproduces, assembles and distributes complete audit reports and attachments.