Secretary

Employer
USAJobs
Location
Washington D.C.
Posted
Aug 01, 2017
Closes
Oct 31, 2017
Function
Administrative
Hours
Full Time
JOB SUMMARY:

The mission of the United States Air Force is to fly, fight and win...in air, space and cyberspace. To achieve that mission, the Air Force has a vision of Global Vigilance, Reach and Power. That vision orbits around three core competencies: Developing Airmen, Technology-to-Warfighting and Integrating Operations. Core competencies and distinctive capabilities are based on a shared commitment to three core values -- integrity first, service before self, and excellence in all we do.

These positions are being filled under Direct-Hire Authority for the Department of Defense for Post-Secondary Students and Recent Graduates. The Secretary of the Air Force has delegated authority by the Office of the Secretary of Defense to directly appoint qualified post-secondary students and recent graduates directly into competitive service positions; these positions may be professional or administrative occupations and are located Air Force-Wide. Positions may be filled as permanent or term with a full-time or part-time work schedule. Pay will vary by geographic location. Under this recruitment procedure applications will be accepted for each location/ installation identified in this Public Notice and selections are made for vacancies as they occur. There may or may not be actual/projected vacancies at the time you submit your application.

*** The term "Current post-secondary student" mean a person who is currently enrolled in, and in good academic standing at a full-time program at an institution of higher education; and is make satisfactory progress toward receipt of a baccalaureate or graduate degree; and has completed at least one year of the program.

Post-secondary students may be noncompetitively converted to a career or career-conditional appointment within 120 days of successful completion of their academic program requirements.

*** The term "recent graduate" means a person who was awarded a degree by an institution of higher education not more than two years before the date of the appointment of such person, except that in the case of a person who has completed a period of obligated service in a uniform service of more than four years.

This Public Notice is to gather applications which may or may not result in a referral or selection.

This Public Notice may be used to fill positions in other equivalent pay systems (i.e., NH, NJ, NK).

Please read this Public Notice in its entirety prior to submitting your application for consideration.


TRAVEL REQUIRED:
  • Occasional Travel
  • You may be expected to travel for this position.

RELOCATION AUTHORIZED:
  • No

KEY REQUIREMENTS:
  • U.S. Citizenship is required
  • Males must be registered for Selective Service, see www.sss.gov
  • Total salary varies depending on location of position
  • PCS expenses if authorized will be paid IAW JTR and Air Force Regulations
  • Recruitment incentives may be authorized
  • SPECIALIZED EXPERIENCE:
    GS-01: Ability to learn.
    GS-02: Three months of general experience which demonstrates responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
    GS-03: Six months of general experience which demonstrates responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
    GS-04: One year of general experience which demonstrates responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
    GS-05: One year of specialized experience to at least the GS-04 level or equivalent in other pay systems. Specialized experience must include knowledge of duties, priorities, commitments, policies, and program goals of the organization sufficient to perform nonroutine assignments, such as independently noting and following-up on commitments made at meetings/conferences; advising others on preparing correspondence, requirements for various reports, and interpreting new instructions and procedures; or locating and summarizing information from files and documents that requires recognizing which information is or is not relevant to the problem at hand.
    GS-06: One year of specialized experience to at least the GS-05 level or equivalent in other pay systems. Specialized experience must include knowledge of the duties, priorities, commitments, policies, and program goals of the organization sufficient to perform nonroutine assignments, such as independently noting and following-up on commitments made at meetings/conferences; shifting clerical staff in subordinate offices to respond to fluctuating workloads and knowledge required to coordinate the work of the office with the work of other offices and for recognizing the need for such coordination in various circumstances.
    GS-07: One year of specialized experience, equivalent to at least the next lower grade level GS-06 in the Federal service, which has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position which includes knowledge of the nature and capability of word processing software procedures and function keys to perform a substantial range of functions, such as generating tables of contents, importing graphs or databases, creating glossaries, aligning multiple columns, automatically printing document identification or other notations at the top or bottom of each page, and creating form letters and automatically merging these with mailing lists.
    GS-08: One year of specialized experience, equivalent to at least the next lower grade level GS-07 in the Federal service, which has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position which include knowledge of the duties, priorities, commitments, policies and program goals sufficient to independently perform routine/non-routine assignments, eliminating conflict and duplication of work, determining when new procedures are needed.
    GS-09: One year of specialized experience, equivalent to at least the next lower grade level GS-08 in the Federal service, which has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position which includes adapting policies and procedures to emergency situations and establishing new procedures to meet new situations; knowledge of grammar, spelling, punctuation, capitalization to communicate effectively when providing electronic responses to various requests in accordance with prescribed policies/regulations; knowledge of the substantive programs of the organization as they relate to administrative and clerical support functions; knowledge of protocol functions necessary for the many official visits by both military and civilian authorities.
    GS-10: One year of specialized experience, equivalent to at least the next lower grade level GS-09 in the Federal service, which has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position which includes knowledge of the duties, priorities, commitments, policies, and program goals of the organization sufficient to perform non-routine assignments, such as independently noting and following-up on commitments made at meetings/conferences; shifting clerical staff in subordinate offices to respond to fluctuating workloads; advising other clerical staff on preparing correspondence, requirements for various reports, and interpreting new instructions and procedures; or locating and summarizing information from files and documents that requires recognizing which information is or is not relevant to the problem at hand.
    GS-11: One year of specialized experience, equivalent to at least the next lower grade level GS-10 in the Federal service, which has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position which includes knowledge of a wide range of concepts, principles, and practices of the occupation sufficient to carry out difficult and complex work assignments; knowledge and skill in applying analytical and evaluative methods and techniques to improve organizational efficiency/productivity; develop new or modified work methods, processes or procedures.

    OR
    To view qualifying educational requirements and/or combination of education and specialized experience click on the following link:
    http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=GS-CLER

    KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

    1. Knowledge of extensive rules, procedures, operations, functions, and commitments applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as screening calls and visitors, maintaining supervisor's calendar, preparing, reviewing and editing documents, locating and assembling information for various reports, maintaining files/records, and making and preparing travel arrangements.
    2. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.
    3. Knowledge of word processing automation software functions to support office operations and produce a variety of textual documents such as letters, reports, memos, and form letters.
    4. Skill in typing; a qualified typist may be required.
    5. Ability to communicate effectively, both orally and in writing.

    PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

    VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    IF USING EDUCATION TO QUALIFY: You MUST provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education.

    FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

    ADDITIONAL CONDITIONS OF EMPLOYMENT:

    • Position may be subject to random drug testing
    • Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
    • Shift work and emergency overtime may be required
    • Employee must maintain current certifications
    • Position may require an appropriate security clearance
    • Skill in typing; a qualified typist may be required

    Secret


    DUTIES:

    • Prepare a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources.
    • Review and process incoming and outgoing correspondence, materials, publications, regulations, and directives.
    • Receive telephone calls, greet visitors, and ascertain the nature of the calls or visits.
    • Independently note and follow-up on commitments made at meetings and conferences by staff members, and maintain supervisor's calendar, coordinate meeting arrangements, and/or schedule meetings and/or conferences.
    • Use varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents.
    Additional Information:

    This announcement may be used to fill one or more vacancies.
    Duties and responsibilities vary and may increase according to grade level.
    This public notice may be used to fill target grades (e.g. GS-01 Target GS-11). There may be promotion potential above the GS-11 or equivalent.