Secretary

Employer
USAJobs
Location
Washington D.C.
Posted
Dec 01, 2017
Closes
Dec 01, 2017
Function
Administrative
Hours
Full Time
TRAVEL REQUIRED:

Occasional travel - You may be expected to travel for this position.


RELOCATION AUTHORIZED:
Relocation expenses reimbursed No


KEY REQUIREMENTS:
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  • U.S. Citizenship is required
  • Males must be registered for Selective Service, see www.sss.gov
  • Total salary varies depending on location of position
  • PCS expenses if authorized will be paid IAW JTR and Air Force Regulations
  • Recruitment incentives may be authorized
  • ADDITIONAL CONDITIONS OF EMPLOYMENT:

    • Position may be subject to random drug testing
    • Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
    • Shift work and emergency overtime may be required
    • Employee must maintain current certifications
    • Position may require an appropriate security clearance
    • Skill in typing; a qualified typist may be required

    SPECIALIZED EXPERIENCE:
    GS-01: Ability to learn.
    GS-02: Three months of general experience which demonstrates responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
    GS-03: Six months of general experience which demonstrates responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
    GS-04: One year of general experience which demonstrates responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
    GS-05: One year of specialized experience to at least the GS-04 level or equivalent in other pay systems. Specialized experience must include knowledge of duties, priorities, commitments, policies, and program goals of the organization sufficient to perform nonroutine assignments, such as independently noting and following-up on commitments made at meetings/conferences; advising others on preparing correspondence, requirements for various reports, and interpreting new instructions and procedures; or locating and summarizing information from files and documents that requires recognizing which information is or is not relevant to the problem at hand.
    GS-06: One year of specialized experience to at least the GS-05 level or equivalent in other pay systems. Specialized experience must include knowledge of the duties, priorities, commitments, policies, and program goals of the organization sufficient to perform nonroutine assignments, such as independently noting and following-up on commitments made at meetings/conferences; shifting clerical staff in subordinate offices to respond to fluctuating workloads and knowledge required to coordinate the work of the office with the work of other offices and for recognizing the need for such coordination in various circumstances.
    GS-07: One year of specialized experience, equivalent to at least the next lower grade level GS-06 in the Federal service, which has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position which includes knowledge of the nature and capability of word processing software procedures and function keys to perform a substantial range of functions, such as generating tables of contents, importing graphs or databases, creating glossaries, aligning multiple columns, automatically printing document identification or other notations at the top or bottom of each page, and creating form letters and automatically merging these with mailing lists.
    GS-08: One year of specialized experience, equivalent to at least the next lower grade level GS-07 in the Federal service, which has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position which include knowledge of the duties, priorities, commitments, policies and program goals sufficient to independently perform routine/non-routine assignments, eliminating conflict and duplication of work, determining when new procedures are needed.
    GS-09: One year of specialized experience, equivalent to at least the next lower grade level GS-08 in the Federal service, which has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position which includes adapting policies and procedures to emergency situations and establishing new procedures to meet new situations; knowledge of grammar, spelling, punctuation, capitalization to communicate effectively when providing electronic responses to various requests in accordance with prescribed policies/regulations; knowledge of the substantive programs of the organization as they relate to administrative and clerical support functions; knowledge of protocol functions necessary for the many official visits by both military and civilian authorities.
    GS-10: One year of specialized experience, equivalent to at least the next lower grade level GS-09 in the Federal service, which has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position which includes knowledge of the duties, priorities, commitments, policies, and program goals of the organization sufficient to perform non-routine assignments, such as independently noting and following-up on commitments made at meetings/conferences; shifting clerical staff in subordinate offices to respond to fluctuating workloads; advising other clerical staff on preparing correspondence, requirements for various reports, and interpreting new instructions and procedures; or locating and summarizing information from files and documents that requires recognizing which information is or is not relevant to the problem at hand.
    GS-11: One year of specialized experience, equivalent to at least the next lower grade level GS-10 in the Federal service, which has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position which includes knowledge of a wide range of concepts, principles, and practices of the occupation sufficient to carry out difficult and complex work assignments; knowledge and skill in applying analytical and evaluative methods and techniques to improve organizational efficiency/productivity; develop new or modified work methods, processes or procedures.

    OR
    To view qualifying educational requirements and/or combination of education and specialized experience click on the following link:
    http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=GS-CLER

    KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

    1. Knowledge of extensive rules, procedures, operations, functions, and commitments applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as screening calls and visitors, maintaining supervisor's calendar, preparing, reviewing and editing documents, locating and assembling information for various reports, maintaining files/records, and making and preparing travel arrangements.
    2. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.
    3. Knowledge of word processing automation software functions to support office operations and produce a variety of textual documents such as letters, reports, memos, and form letters.
    4. Skill in typing; a qualified typist may be required.
    5. Ability to communicate effectively, both orally and in writing.

    PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

    VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    IF USING EDUCATION TO QUALIFY: You MUST provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education.

    FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

    Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

    Temporary and Term Appointments: If you are selected for a temporary or term position, your appointment may be extended to the maximum period allowed by law without further competition.

    Selective Service: Males born after 12-31-59 must be registered or exempt from Selective Service. For additional information, click here.

    Direct Deposit: All federal employees are required to have direct deposit.

    If you have questions regarding this announcement and have hearing or speech difficulties click here.

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    You will be evaluated for this job based on how well you meet the qualifications above.

    Your latest resume will be used to determine your qualifications.

    Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

    Your responses to the questionnaire may be compared to the documents you submit. The documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.

    Applicants who disqualify themselves will not be evaluated further.

    To apply for this position, you must provide a complete Application Package which includes:

    1. Your Resume (your latest resume will be used to determine your qualifications)

    • If you submit more than one copy of your resume, only the most recent (latest) version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent." It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
    • If your resume includes a photograph or other inappropriate material or content, you will not be considered for this vacancy.
    • For qualification determinations your resume must contain hours worked per week and dates of employment (i.e., hours per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position.
    2. A complete Application Questionnaire

    3. Additional Required Documents (see Required Documents section below). Ensure all submitted documents contain your full name, address, phone number, and last four digits of your social security number.

    Read more Security clearance Secret


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