Administrative Coordinator, Strategy & Marketing Department and Office of the Dean - School of Cont

Washington D.C.
Aug 02, 2017
Dec 15, 2017
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Administrative Coordinator, Strategy & Marketing Department and Office of the Dean - School of Continuing Studies

The Administrative Coordinator facilitates the efficient functioning and growth of the Georgetown University School of Continuing Studies with a focus on administrative support for 5 -10 senior executives within the Strategy & Marketing Department and Office of the Dean.  S/he helps senior staff with a variety of administrative tasks, and organizes efficient day-to-day departmental operations.  Reporting to the Executive Director of Marketing, the Administrative Coordinator has duties that include but are not limited to:

Administrative Support for Senior Associate Dean, Deputy Dean, Chief of Staff, CFO, and Executive Director of Marketing

  • Schedules SCS and cross campus meetings and manage calendars.
  • Drafts correspondence.
  • Reconciles ProCards.
  • Arranges travel.
  • Manages event logistics

Marketing Department Initiatives

  • Plans and manages schedules and tasks for long- and short-term initiatives.
  • Manages components of the annual and mid-year strategic planning process.
  • Manages the marketing communications planning cycle calendar.
  • Writes and edits proposals, presentations, and other administrative documents, visuals, and materials.
  • Supports the RFP, competitive bidding, and contracting process.
  • Manages conference proposals and awards submissions activities.
  • Organizes department assets and files.
  • Assists with annual budget preparation.
  • Reconciles monthly accounting records and monitor budget.
  • Prepares monthly internal financial reports for the department.
  • Prepares year-end budget report.


  • Bachelor's degree
  • Strong organizational and time management skills, and detail orientation
  • A good communicator with excellent interpersonal, collaborative, and consultative skills
  • Strong written and verbal communications skills
  • Collaborative and team oriented approach
  • Prepared to represent the senior staff by providing high levels of service with confidentiality, professionalism, and a positive attitude
  • Professionalism and discretion necessary to handle sensitive information regarding budgets and financials
  • A friendly, customer service-oriented demeanor and willingness to answer questions and solve problems
  • Proficiency in Microsoft Office, with advanced computer skills, including MS Word and Excel, and familiarity with data reporting principles

Preferred qualifications

  • At least 2 years of administrative or financial analyst experience or related experience
  • Strong organization skills and ability to prioritize projects and manage multiple deadlines
  • Ability to juggle multiple projects and work in a dynamic and fast-paced environment
  • Ability to execute projects on time and budget
  • Experience in higher education field

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

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Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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