Coordinator, Engagement & Annual Giving for Georgetown University Medical Center (GUMC) - Office of
Coordinator, Engagement & Annual Giving for Georgetown University Medical Center (GUMC) - Office of Advancement
The Coordinator for GUMC Engagement & Annual Giving assists and supports Engagement & Annual Giving's Director and team, whose primary purpose is to raise current use funds used to support scholarship and research at Georgetown University Medical Center and engage alumni and constituents to build awareness and support for these efforts. S/he supports the day-to-day activities of the engagement and annual fund office by providing direct customer service for constituent community, as well as internal colleagues and logistical support for the director and overall team. Reporting to the Director of GUMC Engagement & Annual Giving, the Coordinator has duties that include but are not limited to:
Logistical Support/Customer Service:
- Schedules appointments and meetings and makes travel arrangements.
- Provides donor support over the telephone.
- Day-to-day budget tracking and support for 5 budgets.
- Submits and tracks requisitions and purchase orders.
- Processes vendor contract requests and expenses.
- Prepares and coordinates meeting materials, minutes, and reports.
Fund Raising Support
- Manages the annual fund stewardship process and tracks all acknowledgements.
- Follows up with annual fund donors to verify giving information as needed.
- Coordinates donor campus visits as needed.
- Organizes various stewardship activities such as Warwick Evans Reception by creating invitations and invitation lists, reserving space, and handling arrangements.
- Manages the Medical Student Alumni Ambassador (MSAA) program, including recruiting and marketing, and coordinating students to volunteer and attend Medical Reunion and Alumni Association events.
- Coordinates Dine with a Doc program, to include Alumni Dinners and Lunch with a Doc, partnering with MSAA to promote engagement between Alumni and current medical students.
- Coordinates responsibility of office for Welcome Back Orientation, Love a Med Student Day, and MATCH and Convocation.
- Recruits and works with student volunteers for Fourth Year Class Gift Program and associated events.
- Meets goal of high 90% giving by class as one key metric.
Data Reporting & Benchmarking:
- Requests and produces computer reports, including generating Daily and Monthly Gift Reports.
- Inputs data and keys information in to Gambit, PRM, and data tracking.
- Assists in tracking touch points and contact with alumni.
- Surveys post events and activities, and prepares reports for review.
- Prepares items for Georgetown Today, GUMC Update, and other publications as needed.
- Handles preparation/mailing of invitations and follow up mailings as required.
- Takes and manages RSVPs as necessary.
- Sends newsgathering forms to volunteers/Records/Alumni records for appropriate follow-up.
- Bachelor's degree
- 1 to 2 years in professional office environment - may include internships; experience working with volunteers and alumni relations preferred
- Proficiency in standard computer applications (MS Office, e-mail, internet) - and database and spreadsheet computer application
- Exceptional conceptual and analytical ability
- Proven experience managing multiple, competing priorities while working towards an established goal
- Experience with solutions-focused problem-solving and thinking through problems creatively
- Excellent communication skills, both written and verbal
- Attention to detail, strong collaborative skills, proven ability to meet and exceed goals priorities simultaneously, and to consistently meet all deadlines
- Ability to assimilate data, exercise sound judgment and discretion, and work independently
- Accuracy in materials preparation, dependability, and ability to maintain confidentiality
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