Personnel Security Administration Specialist

Alexandria, Virginia
Aug 01, 2017
Oct 26, 2017
Full Time


The Security Operations department at the Institute for Defense Analyses (IDA) is seeking a detail-oriented, customer service focused Personnel Security Administration Specialist to join our team. The Personnel Security Administration Specialist will provide administrative and technical support to all IDA personnel relating to the issuance, control and completion of security clearance investigations and periodic re-investigations in compliance with the National Industrial Security Operations Procedures Manual (NISPOM).  This position will also process visit requests and help facilitate Security briefings to staff.

The ideal candidate must have a positive “can-do” attitude, able to work in a fast-paced environment, have strong attention to detail and organizational skills along with the three years of clerical experience.   This position interacts with staff at all levels via e-mail, telephone and in-person, therefore, excellent communication skills are also critical to this role,  Experience with the DoD clearance process and NISPOM knowledge is desired but not a requirement for consideration. 


  • Executes elements of IDA’s security administration program in support of the National Industrial Security Operations Procedures Manual (NISPOM) and Intelligence Community Directives (ICD)
  • Assists in ensuring IDA affiliates and guests have the appropriate security clearance.
  • Ensures that Security clearances are kept up-to-date.
  • Helps ensure that applications are submitted when required and in compliance with DoD guidance.
  • Responds to routine and special inquiries.
  • Assists with the issuance of all badges.
  • Maintains databases and tracks all visitors including foreign.
  • Receives, transmits, controls, circulates and tracks destruction of documents.
    • Enforces personnel security policies and procedures.
  • Updates Security database.
  • Assists in the security clearance process.
  • Processes visits for the Visit Clearance Certification program.
  • Files required security records as required by the NISPOM.
    • Assists with personnel security education, training, and awareness programs. 
  • Monitors that staff has received the required security training.
  • Under guidance, ensures staff follows established security policies and procedures in order to protect classified information and maintain security clearance
  • Assists with the briefing and debriefing of employees to include:
  • i.Initial Briefings

    ii.Annual Security Briefings

    iii.Foreign Travel Briefings

    • 4.Performs as a primary user of the DoD Joint Personnel Adjudication System (JPAS).
  • Takes the lead in ensuring IDA information in JPAS is accurate and timely.
  • Interacts with other cleared DoD companies to accomplish the reciprocity of clearances.
  • Aids in tracking the status of security clearance requests.
  • Helps resolve general clearance paperwork problems.  
  • Qualifications

    • U.S. Citizenship is required.
    • Candidates selected will be subject to a security investigation and must meet eligibility requirements for access to classified information.
    • High school diploma and three years of clerical experience.
    • Knowledge of the DoD Regulation 5220.22-M, National Industrial Security Operating Manual and applicable Intelligence Community Directives (ICD) desired.
    • Experience with DoD clearance process to include but not limited to JPAS, eQIP, DD254, eCPRL, SF86 and Foreign National Association desired.
    • Ability to communicate effectively both orally and in writing with all levels of staff.
    • Ability to display tact, discretion and diplomacy in dealing with all levels of IDA staff and the public.
    • Proficiency in use of computers and Microsoft Office products.