Center Administrator, Center for Eurasian, Russian and East European Studies - Wash School of Forei

Location
Washington D.C.
Posted
Jul 25, 2017
Closes
Aug 31, 2017
Function
Administrative
Industry
Education
Hours
Full Time
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Requirements

Center Administrator, Center for Eurasian, Russian and East European Studies - Wash School of Foreign Service

The Center for Eurasian, Russian and East European Studies (CERES) in Georgetown University's Walsh School of Foreign Service houses one of the nation's preeminent Master's degree programs and hosts a rich program of events on the region. 

The Center Administrator is responsible for event management, communications and outreach, center administration, and faculty support for CERES.  S/he interacts with CERES students, faculty, staff, and alumni, the SFS Office of the Dean, staff and faculty in the History, Government, and Slavic Languages departments, the Provost's office and President's administration, University Information Services, vendors, and the general public. Reporting to the Director of CERES, the Center Administrator has duties that include but are not limited to:

Events Management

  • Manages events from set up to clean up - for example, conferences, lectures, VIP visits, book talks, recognition ceremonies, receptions, and lunches.
  • Negotiates contracts with vendors; working with the SFS BSC to ensure timely submission and approval of contracts
  • Reserves venues
  • Generates advertisements, invitations, and associated correspondence; creating/updating mailing lists
  • Coordinates with media, student groups, or any other organization involved in the event
  • Coordinates with SFS Communications on media for events
  • Coordinates with the University Office of Communications on protocol and security
  • Arranges visitor transportation and lodging
  • Coordinates with other departments or external groups for events in which CERES is a partner or participant.

Communications and Outreach

  • Creates, maintains, and promotes content on the CERES website and updates social media on a daily basis, working closely with SFS Communications on technical issues.
  • Assists the Director with building a content marketing strategy for CERES.
  • Prepares and publishes various promotional materials, newsletters, and annual reports for CERES.
  • Works closely with the SFS Communications team on visual identity, branding, and events that will generate media coverage.
  • Works closely with the Supervisor of Academic Programs and the SFS Director of Alumni Engagement on alumni initiatives.
  • Manages communications with CERES board members and serves as primary board contact for administrative matters.

Center Administration and Faculty Support

  • Manages student employees.
  • Serves as Timekeeper in GMS
  • Works with the SFS BSC to ensure processing of CERES financial transactions, including requisitions, contracts, reimbursements, ProCard reconciliation, and related payments and transactions.
  • Works with the SFS HR team to ensure that CERES recruiting, hiring, training, termination, and payment practices are carried out in accordance with promulgated HR policies and procedures.
  • Oversees maintenance of CERES offices, program space, and equipment.
  • Maintain supply inventories.
  • Coordinates with the SFS Dean's Office regarding capital needs/projects and all requisitions.
  • Serves as the Departmental Technology Representative - recommends changes to departmental technology and informs staff and faculty about issues as appropriate.
  • Serves as point of contact for adjunct faculty on CERES policies, shared office space, technology, and classroom needs. 
  • Processes book orders, library reserves, and related items for faculty.
  • Provides administrative support to the Director as needed.

Oversight of Library and Equipment

  • Oversees and maintains program library, including acquisitions, and is responsible for library equipment.
  • Trains and supervises student librarian.
  • Coordinates CERES-funded acquisitions for Lauinger Library with reference librarians.

Requirements

  • Bachelor's degree
  • 2 to 3 years of closely related professional experience, preferably in higher education
  • Knowledge of a regional language and/or interest in Eurasia and Eastern Europe preferred

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EEO Statement:

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