Senior Contracts Manager - Division of Financial Affairs

Location
Washington D.C.
Posted
Jul 21, 2017
Closes
Aug 30, 2017
Function
Finance, Management
Industry
Education
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Senior Contracts Manager - Division of Financial Affairs

The Senior Contracts Manager is responsible for oversight of contract review and the internal contract work-flow processes.  Through the contract review process, the Contracts Manager provides expert guidance to those within the University Community seeking legally binding agreements, with the goal of minimizing risk and liability to the University in accordance with University policy and audit requirements prior to execution.  S/he participates in developing and negotiations on assigned contracts; verifies that University policies associated with supplier selection and qualification have been followed; works collaboratively and in a manner that consistently promotes and reinforces an organizational culture dedicated to superior customer service; and plays a significant role in the University's achievement of' ambitious savings target through the Georgetown Cost Initiative (GCI). New enterprise supplier agreements will replace previous "preferred supplier" contracts.  Reporting to the Director of Contracts, the Senior Contracts Manager has duties that include but are not limited to:

Contract operations

  • Oversees the daily operations of the contractual procurement of specified commodities and services. 
  • Provides timely communication to stakeholders.
  • Monitors and balances workload for the team; tracks the purchasing of those commodities; and assists the Director on audit and reporting of those commodities.
  • Works efficiently, consistently achieving performance and customer service goals associated with the contract approval and execution process.
  • Engages University stakeholders and suppliers as necessary to ensure efficient, secure and effective Contract Life Management.
  • Negotiates with suppliers as necessary.
  • Executes GMS business processes associated with contracts.
  • Assists the Contracts Administrator with the University contracting management to ensure that vital contracts are routinely evaluated, updated, renewed, or re-competed in accordance with University Policy.
  • Manages, monitors, and enforces Service Level Agreements, as assigned.
  • Collects performance related data and provides essential feedback to interested stakeholders.

Specialized tasks

  • Performs special contract procurement initiatives to manage specified commodities that the University procures. 
  • Ensures that the procurement of those specified commodities are conducted and managed, while providing periodic reports regarding the purchasing of those commodities.  

Client engagement, relationships and training and development

  • Acts as a liaison between the University and Suppliers to ensure all informational and financial needs are met for all contracts and strategic sourcing requirements. 
  • Promotes exceptional customer service and dedication to problem solving in response to stakeholder and supplier inquiries.
  • Assists with the implementation of the training, Standard Operating Procedures (SOP), contract functions, and processes for the University; and leads training sessions for University staff.

Staff management

Assists with the implementation of the training, Standard Operating Procedures (SOP), contract functions and processes for the University and will lead training sessions for University staff.

Requirements

  • Certified Professional in Supply Management (CPSM)
  • Master's degree in Business Management or Finance from an accredited college or university in area of specialty
  • 1 to 3 years of experience in the field or in a related area
  • Familiar with a variety of the field's concepts, practices, and procedures, particularly, in the area of contracts
  • Extensive experience and seasoned judgment in planning and accomplishing goals

Preferred qualifications

  • Ability to work under multiple deadlines
  • Advanced procurement and/or legal skill.
  • Familiarity with accounting software and procurement management systems
  • Proficiency working with Excel spreadsheets

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.