Business Operations Manager, Student Services - McDonough School of Business (Part-time)

7 days left

Location
Washington D.C.
Posted
Sep 23, 2017
Closes
Oct 28, 2017
Industry
Education
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Business Operations Manager, Student Services - McDonough School of Business (Part-time)

Georgetown University's McDonough School of Business (MSB) - located at the intersection of business, government, and international relations - develops principled leaders committed to serving both business and society. Through our global perspective, we prepare students to compete in today's international business environment.

The Business Operations Manager handles the operations and financial affairs for the MBA Admissions and MBA Program offices, as well as for the Senior Associate Dean of the MBA Program.  S/he provides budget analysis, monitoring, and management for the team, and administers HR coordination, timekeeping, and contract processing. Reporting to the Director of Operations and Student Services, the Business Operations Manager has duties that include but are not limited to:

Financial Management

  • Manages payroll for hourly staff, part-time employees, and student employees; and ensures all time has been accurately submitted and approved on time. 
  • Completes and submits requisitions, purchase orders, reimbursements (employees, students and outside suppliers), and contracts in GMS. 
  • Prepares journal vouchers to ensure all cost centers have been appropriately charged for expenses. 
  • Processes and makes necessary deposits for MBA Program and MBA Admissions offices, and for MBA student clubs.
  • Tracks and monitors contributions from outside sources to MBA student clubs and events.

Contract Processing

  • Coordinates and processes all contracts for MBA Admissions, MBA Program office, and MBA students.
  • Prepares contracts and related documents for events and services taking place both on and off campus.  
  • Liaises with Financial Affairs (Contracts Office), Risk, Legal, UIS, and Tax, to ensure compliance with all Georgetown University policies and procedures. 
  • Provides guidance to MSB/MBA staff to ensure compliance.

ProCard Monitoring and Reconciliation

  • Provides oversight of MSB/MBA program staff use of ProCard. 
  • Processes all payments in GMS and via ProCard to ensure prompt payment of all invoices.
  • Ensures employees comply with University policies for ProCard use including spending limits, appropriate spending use, appropriate/accurate descriptions, sales tax exemptions, receipt verification, and account coding. 
  • Prepares monthly reconciliation packets for each employee, reviews, and forwards to appropriate associate dean for audit; and manages any payments as necessary.

Budget Management

  • Monitors monthly expenditures and submits reports for quarterly budget reviews.
  • Liaises with MSB senior business officer to identify policies and coordinates appropriate actions. 
  • Manages financial documentation.

Requirements

  • Bachelor's degree
  • at least 5 years relevant professional experience
  • Excellent budget and fiscal management skills
  • Initiative, sound judgment and willingness to contribute to a team effort
  • Ability to communicate clearly and draft and compose correspondence; excellent written and verbal skills
  • Strong organizational skills and thorough knowledge of standard business practices
  • Ability to absorb and understand large amounts of complex information in a fast-paced office
  • Strong interpersonal skills and the ability to multi task, set priorities, meet deadlines, and handle confidential matters
  • Experience with MS Office programs---Word, Excel, PowerPoint, Access, PathwayNet, GMS, and Financial MyAccess

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.