This position reports directly to the Manager of Programming. The Program Coordinator (PC) supports the artistic administration of the Programming Department, including presented and produced events of the Classical and New Music, Special Programming, Jazz, Hip Hop and Contemporary Music, and Comedy programs, with an emphasis on generating, tracking and processing related Programming contracts and payments, including tax treaty benefits and required tax forms related to artist income and tax reporting.
Duties and Responsibilities:
40% Generates and processes all Artist and related Independent Contractor and/or Vendor contracts, production team contracts, including those for part-time employees . Includes but is not limited to writing all contracts, communicating with Kennedy Center Legal Counsel and Finance when necessary, distributing finalized contracts with appropriate tax information and cover letters to artists.
25% General producing of events including artist services and agent and manager liaison and advance. Vendor research, procurement of necessary props or set augmentation. Makes hotel and travel arrangements. Calendar coordination.
15% Tracks the status of contracts in appropriate databases, initiating and confirming proper contract signings, sending executed contracts to artists and filing all contracts and contract correspondence.
10% Writes thematic program concept development for group discussion.
5 % Submits for approval, all artist payments, payroll and reimbursements. Includes but is not limited to: creating requisition requests in payroll software, submitting artist payment requests, submitting housing and travel payments. Distributing payments to artists and answering any questions about fees, deductions, dues, or taxes.
5% Provides information to artists on all tax treaty benefits and required tax forms related to their income and tax reporting. Remain informed of any pertinent tax law changes. Submit all relevant artist and department tax forms for all artists. Resend year-end tax forms to artists and agents as necessary.
• 1-2 years’ experience in an administrative or artist services department.
• Bachelor’s degree or equivalent experience; Interest/knowledge in opera, music, or the performing arts.
Minimum Skills and/or Knowledge Required:
• Excellent verbal and written communication skills.
• Must exercise good judgment, show initiative, handle sensitive data in a trustworthy manner.
• Strong organizational skills and the ability to work independently as well as in a team environment. Discretion, maturity, and composure, especially under pressure.
• Familiarity of working with contracts strongly encouraged
• Ability to establish priorities and juggle numerous assignments.
• High standards and sense of responsibility.
• Interest in positive interpersonal interaction, openness to diverse work situations and sense of humor strongly encouraged.
• Knowledge of a foreign language, especially Italian, French, German or Spanish encouraged.
The John F. Kennedy Center for the Performing Arts is a world premier performing arts organization and our nation’s cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion.
For consideration apply online at www.kennedy-center.org/jobs